GLACIER VIEW MEADOWS

ROAD AND RECREATION ASSOCIATION

JANUARY 20^th, 2001

Tim Simpson-Vice President

Merle Niehaus-Treasurer

Marilyn Buhrman-Asst. Treasurer

Peggy Bahus-Secretary

Kent Christen-General Manager

Tim Simpson called to order 9:10A.M.

Merle Niehaus reported on financials thru December 2000. (See Attached)

Dues collected currently at 95.1%, Special Dues collected at 116.7%, 85.4% overall collected.

Overall expenses per line item were within the 6 month projections, I.E. at the or lower 50% at one half the Fiscal Year.

Items over budget included Fuel (price increase) Legal Fees General, Administrative Maintenance is --- due to unexpected equipment failure on the Road Grader, Backhoe, and Water Truck.

Larimer County Landfill rates to increase 10%. Trash Budget is currently estimated in deficit, rates might have to increase.

Maintenance items December: Backhoe $460.00, Water Truck $1,056.00, Blade $825.00.

Capital Building Improvements (Glacier Gals-old fire barn) $1,050.00 to date. Future improvements to include concrete floors and bath/kitchen facilities.

Due to low water level Riddle Lake and Crellin will not be stocked unless abnormal spring runoff replenishes the lakes in early spring.

G.V.M. Water and Sewer are currently negotiating to purchase a new Septic Truck. The manager petitioned the Board to acquire the old for a Water Truck to facilitate road construction.

The manager petitioned the Board to change the Viewpoint to a quarterly production, saving in postage and manpower. No decision made at this time.

Road maintenance is being focused on Special Assessment projects, weather allowing, through the remainder of winter. Material costs to date $15,570.00.

Weeds sprayed at a cost of $2,357.83. The mowing will commence April-May. Meetings will resume in March.

Nancy Blackwell reported that Robin Phillips has again resumed duties of Director. The next meeting date is February 20^th, a potluck is scheduled for January 27^th, and the Gals extended an open invitation to prospective members to visit their meetings which are always open to the public.

John Calhoun gave the December Housing Report (see attached). The A.C.C. nominated Mark Ahart for the open position on the committee. Other volunteers presented included Alan Curtis, and Larry White.

The Board took these submittals under advisement and after evaluation will appoint next month.

Discussion was held as to Umbrella Insurance Coverage for the committee members as they are a separate entity removed from R&R jurisdiction (see By-Law report).

Discussion held on modular issues pertaining to the submittal of an application for a 76’ linear structure in the 8^th filing. The structure was disapproved due to its linear, boxlike appearance.

The preliminary draft was presented to the Board for review. The Board issued a statement that only copies signed by Jim Chisholm or Keith Weeks are to be considered official copies.

Mary Chisholm submitted (by proxy) a letter stating that a preliminary copy of the By-Laws was circulated, reputedly by Dianne Morison, which resulted in confusion and undermined the effectiveness of the By-Laws revision. Official copies are available on the web site or at the office.

The Board asked for signed public input on the proposal via mail or e-mail by March 15^th, and petitioned the committee for a final revision by April 1^st, 2001.

The official revisions will be authorized by the Board and available at each applicable Board meeting, any and all other copies could be incomplete.

Keith Weeks posed a hypothetical solution to the individuality of the A.C.C., reinstate the standing committee the A.R.C. (Architectural Review Committee) under the direct jurisdiction of R&R and alleviate any future or potential vulnerability of the committee.

The change will be reflected in the next revision.

The extent and scope of an audit was tabled to the February Joint meeting.

Tim simpson moved to nominate Mr. Gene Carroll to fill the vacant chair thru the 2000-2001 term. Marilyn Buhrman second. UNANIMOUS. Mr. Carroll accepted the nomination.

The chair of the 1999 Nominating Committee Linda Goble presented to the Board (per the R&R By-Laws) a list of potential candidates for the 2001 Nominating Committee. The Board accepted such and took volunteers from the floor. The committee members will be selected from; Mark Ahart, Joan Weathwax, Jean Weeks, Kelly Curtis, Diane Morison, Bill Smith, and Gloria Svendsen.

Linda Goble (by proxy) submitted a letter (see attached) refuting allegations by Grant Parker ( see attached) citing unethical conduct on behalf of the Committee. The letter showed all actions of the Committee were prior to Mr. Parkers termination.

Volunteers for the Budget Committee include Jim Lasch, Frank Winter, Mike Schutte, Gus Eykholt, Larry Seigfried, and Frank McCormick.

Discussion on the payoff of the Grader was tabled, ideas submitted to pay Grader and Computer off from capital accounts.

Marilyn Buhrman moved to appoint Jim Chisholm as the Web Master, future direction of the site by Board approval, Merle Niehaus second. UNANIMOUS.

Joint Meeting set for February 17^th, Annual Meeting June 23^rd, 2001.

Discussion held on the implementation of a New Agenda Category, public input, to be after New Business.

Marilyn Buhrman moved to adjourn, Merle Niehaus second. UNANIMOUS.