GLACIER VIEW MEADOWS
ROAD AND RECREATION ASSOCIATION
October 19, 2002
ROLL CALL:
Chuck Huddleson - President
Larry Peterson -Vice-President
Robert Naftzger – Secretary
Gary Stanton – Treasurer (excused absence)
Frank McCormick - Director
STAFF:
Kent J. Christen
Betsy Hackman
CALL TO ORDER:
Chuck Huddleson called meeting to order at 9:04 a.m. All were present except Gary Stanton and a quorum was established.
AMEND AGENDA:
Agenda was amended to add a Public Announcement concerning the status of the office basement per Larimer County.
PUBLIC ANNOUNCEMENT:
Chuck Huddleson read excerpts from a letter issued by
Larimer County Planning (enclosed) that told of a complaint that was filed
regarding building code violations present in the office basement. The complaint was filed by Diane
Morison. The letter also talked about
the fire barn and the work that still needs to be completed before it can be
used for community events. The letter
adamantly stated that the basement and fire barn were not to be used for any
meetings or community events until the violations for each structure were
corrected. Kent Christen stated that
the fire barn has had final electrical approval, but that there is still quite
a bit of work to do before it will meet code.
The basement has big issues including; permits for the kitchen and
bathroom, and extensive electrical work.
Kent stressed that it would take fund allocation to bring the basement
up to code. After discussing the issue
the Board stated that they will do what they have to to make it right. Diane
Morison stated that this situation needed to happen for insurance reasons. Kent stated that he was surprised that no
complaints were filed at the office or submitted to the Board before this
action was taken.
REVIEW MINUTES DATED SEPTEMBER 21ST, 2002:
The minutes were accepted as submitted.
TREASURER’S REPORT: (enclosed)
Kent Christen summarized the report for Gary Stanton and stated that the financials look fine and are within percentages at this point in the year. The report was accepted as submitted.
MANAGER’S REPORT: (enclosed)
Kent Christen stated that the 12th filing has had “ugly roads” and that it has been a bad year for road work. He mentioned that he has been very impressed by the thoroughness of the auditors and their requests for all sorts of documentation. The backhoe usage will be over budget due to the popularity of the slash pile. He has pushed it 6 times already this year and he’s not through yet. Kent finished his report by talking about the status of the F-350 pick-up. He stated that he will get the cost for a new transmission and will monitor its functioning. It still does fine in 4 wheel drive.
PUBLIC INPUT:
Gus Eykholt brought up an issue that a new homeowner had posed to him. The person wished to know whether or not camping was permitted on the greenbelts. Kent Christen and Frank McCormick let Gus know that greenbelt policy is something that the Ecology Committee is working on. The Board said they would look into the issue and get back to Gus. Paul Porter suggested that Gus check with the county and see what they have to say about the issue.
COMMITTEE REPORTS:
Rules Committee: Jim Chisholm did not have a report, but he mentioned that his Committee had had their first meeting and that the Management Audit has been cut back and will not be as extensive. They plan on concentrating on the action plan from last year. As far as rules and regulations work, Jim stated that things will be updated slowly. The other issue that his Committee is working on is ATV’s. At this point the feeling is that ATV operators should not have an age limit, but be accompanied by a licensed adult. He also mentioned that flags are important and also the registering of ATV’s. The next meeting is scheduled in two weeks.
Recreation/Trails: Diane Morison submitted a letter concerning the complaint she filed with Larimer County. Basically it talked about the circumstances that have been surrounding the Fall Festival and Kent’s actions on getting a TCO for the festival in the fire barn. She mentioned that the Board had a responsibility to call the county to report the basement violations and that the building is long overdue to get permits to bring it up to code. She also mentioned that the ARC fell down on the job as well. She stated that the Fall Festival will be happening at the Livermore Community Hall with Board approval or not. Chuck Huddleson asked the Board if they had any comments. Frank McCormick and Larry Peterson had no comment. Bob Naftzger said that the budget is now tight. The public was then heard. Marilyn Burhman asked about the liability insurance and was told that it would cost $400 for the one event. Mary Chisholm mentioned that if the Board gives the Fall Festival $250.00 that it will imply that it is being sponsored by Glacier View. She also stated that at present the Board doesn’t have the money to give and needs a list of priorities. Diane stepped in and asked point blank whether or not the Board was supportive and Chuck Huddleson replied that the Fall Festival is no longer considered a formally recognized Recreation Committee party.
Gus Eykholt gave a report for the Trails Committee. He made the Board aware of a problem he has been having with a trail easement and Lot 85 in the 4th Filing. The owners of the lot do not want to grant a trail easement until they see the amount of foot traffic on the trail and the parking lot. They want until this next fall to make their decision. Gus pointed out that the problem is with the ditch not following the property lines and whether or not it is on Lot 85 or 86 or both. If the easement on Lot 85 is not necessary than the 12 feet of culvert put in by Glacier View is sufficient; however, if the easement is needed than 20 feet of culvert will need to be added. This extra pipe would cost about $100.00 and we would need another load of fill dirt. Kent mentioned that he might be able to fit smaller pipe in the existing culvert and it would cost approximately $60.00. Gus asked the Board what he should do. Stan Saylor spoke up from the audience and stated that he would possibly be able to get the 20 feet of PVC pipe donated. After lengthy discussion of options, the Board came to a consensus that Gus should go ahead with the culvert extension, finish the trail and worry about the easement later.
Glacier Gals: Robyn Phillips spoke for the
club. She voiced her concerns about the
fire barn issue and how it will effect the upcoming Christmas party on December
7th. She also mentioned that
the club is looking for a needy family to help over the holidays. Robyn informed the Board that to date they
have sold 119 signs. She continued her
report and stressed the need for guidelines for usage of the Mountain Meetin’
Place. She let the Board know that a
committee has been formed to address this issue and the participants are Mary
Chisholm, Cleo Bockius, Marilyn Burhman, and Pat Matthews who will serve in a
consulting roll from Red Feather. She
stated they hope to have a preliminary report by November. She also let everyone know that they still
need a host for the upcoming potluck on Saturday, October 26th. Diane Morison thanked the Glacier Gals for
the cake donations for the fall festival.
Bev Nurse stated that Larimer County needs to pick up the highway trash
that is collected by the Glacier Gals.
Can detail was discussed and it was decided that the trash violator will
do can detail with guidelines provided by Robyn.
OLD BUSINESS:
A)
Findings Of Road Seminar: Frank McCormick addressed the public
and stated that the roads have deteriorated and that currently R&R has a
budget that is only sufficient for minimum maintenance. He announced that in 2003 Glacier View
Meadows will devote one month per year to restoring 12 miles worth of road to
sustainable condition. It will cost
money, and be a waste of money if people continue to speed. He gave a statistic that over one year one
car will remove 2.6 tons of road base going 43 miles per hour. He stressed the need for a solution to the
speeding issue and suggested a speed cop who would monitor speed two days a
week and set up a fine structure. Mary
Chisholm urged caution and to remember the problems GVM has had in the past
with internalized law enforcement. Bev
Nurse felt that the problem speeders were the construction workers. She suggested that prominent speed limit
signs be posted at the entrance of each gate.
Kent stated that good roads equal fast drivers. Various options of control were offered by
the public such as; speed cameras, putting an article in the Viewpoint, impact
fees for construction vehicles, and educating the construction crews on Glacier
View rules and regulations. Frank
McCormick asked the Board, “Do we need road construction and to control speed?” The Board said yes.
B) Status of Water Truck Retrofit: Kent stated that he found a 2,100 gallon tank and that the retrofit will be this winters project. He mentioned that we need a water pump and that we could rent or budget to purchase. He also mentioned that water must be in the lakes to water the roads. Kent informed the Board that the retrofit is on budget except for renting or buying the trash pump.
NEW BUSINESS:
A) ATV Rules and Regulations: The Board went over Crystal Lakes policy on ATV’s (enclosed) Kent and Frank had discussed the policy and deemed it suitable for Glacier View. The list of rules and regulations were summarized. Paul Porter stressed that back-up sensors should be put on all Glacier View vehicles. The Board agreed.
Meeting Adjourned at 11:19 a.m.
EXECUTIVE SESSION:
The Board discussed personnel matters.
Executive session was adjourned
and the Board went into regular session.
The Board moved to grant a 5% salary increase for the Operations
Supervisor at a one year review date.
Meeting Adjourned