MEMBERSHIP INVITED TO BE HEARD:

A question was raised as to the location of the charters for the various committees and that those should be posted on the GVM website.  Jack Reynolds stated he would see that is done.

A discussion took place about the Glacier View Point Task Force.  Linda Goble, who has been responsible for assembling it, inquired as to the need for the Task Force and Jack Reynolds explained that to her.  Some members volunteered for the Task Force and Linda agreed to serve on it.  The Task Force needs to do a charter and Jack Reynolds will follow through on implementing the Task Force and having the charter issued.  Someone suggested that the Glacier View Point address need for volunteers to various committees.

Diane Morrison questioned whether the R & R issued a profit and loss statement and Gary Stanton explained that an income and expense report is made monthly (GVM Associations are non-profit corporations) and normally there are copies provided at each meeting.

MANAGER’S REPORT:

Manager’s report as written and attached was submitted.

Discussion was had regarding the need for mailbox cluster covers/shelters for the present three mailbox clusters.  Chuck Huddleson moved that GVM not construct the mailbox cluster covers/shelters because of budgetary constraints and the Livermore Post Office be so notified – unanimously passed.

Attached to the Manager’s Report and attached hereto was a Supplemental Manager’s Report and at the 5^th paragraph is the snow plowing of private driveways policy recommended by the manager.  Gary Stanton moved that R & R Board adopt the policy as proposed with the additional provision that any moneys so paid and collected be used to pay for snow removal equipment maintenance -- unanimously passed.

Discussion was had regarding the status of the sale of the backhoe as set forth in the Manager’s Report.  Merle Niehaus moved that if there is no cash offer for the backhoe acceptable to the manager, it be traded for a deck mower as stated in the Managers Report -- unanimously passed.

Chuck Huddleson moved for the adoption of the recommendation regarding the slash pile procedure as stated in item 11 of the Manager’s Report -- unanimously passed.

Chuck Huddleson moved that the mailing of late statements, imposition of interest, etc., be deferred to the Rules Committee to determine a system compatible with our accounting system -- unanimously passed.

GLACIER GALS:

The monthly Pot Luck will be October 27^th and on December 8^th will be the Holiday White Elephant-Gift Exchange Party at the old fire barn, if possible.

Jean Weeks presented a project of the Glacier Gals which is the sale of reflective house number signs that will not only identify houses, but be of important use in the event of emergency responses.  The cost will be $12.00 and ordering slips will be available in January.  Any extra moneys can be used to provide reflective signs for GVM entrances.

Roger Sharp suggested that Kent contact the various contractors in the area to donate equipment and labor to GVM projects and Kent will follow up on this.

LITIGATION COMMITTEE REPORT:  Chuck Huddleson reported as follows:

1.                  In the Forum vs. GVM lawsuit, the Court vacated its previous order dismissing the lawsuit with prejudice and awarding attorneys fees to GVM because the Forum, in its motion for reconsideration and response to the motion to dismiss, represented that they do not intend to pursue the case any further if GVM Associations perform a thorough audit of their books as ordered by the Court in its Order of March 28, 2001.  The Court then discussed what it meant by a “thorough audit” and stated that it did not mean a “fraud audit” that extends back to the year 1998 as proposed by the Forum.  The Court stated that any reputable accounting firm will know what an audit means and a thorough audit is a real audit and not just a paper audit.  The audit should extend far enough to detect any problems and make any necessary corrections to the Associations’ books and accounting procedures.  The Court did not seem to know that the audits had been contracted for and was concerned about GVM having the audit completed in a reasonable time.  The Court expressed that if not done in a reasonable time, the boards could be placed in a position to be cited for contempt.  The Court further ordered that when the thorough audit is completed, it would dismiss the case as the Forum has agreed and will reconsider the award of attorney’s fees at the conclusion of the case.

2.                  In the Parker vs. GVM lawsuit, the Magistrate (in Federal District Court, cases are assigned by the presiding judge to a magistrate to handle pre-trial matters and the magistrate issues orders that are recommended to the judge as an Order of the Court) ordered and recommended that the TRO (Temporary Restraining Order) issued against Kent in the proceedings brought by Ryan Mosher for a TRO and Injunction be dissolved or dismissed and the request for an injunction be denied. The Magistrate did not award GVM attorney’s fees. Therefore, the matter regarding the charges made against Kent by Ryan Mosher as a basis for the TRO and Injunction has been dismissed and no longer is pending or imposes any requirements upon Kent insofar as Ryan Mosher is concerned in this lawsuit.

STANDING COMMITTEE REPORTS:

ARC Committee.   Written report submitted by John Calhoun with the following additional matters:

1.         Individual House Signs proposed by Glacier Gals is acceptable and the R & R Board should be in charge of installing the Gate Signs.

2          The present schedule of fines and penalties is adequate, but the problem has been inconsistent enforcement.  There may be a procedure to follow that is required by the R & R corporate documents, covenants or by law for the imposition of fines and penalties. There is no policy on the number of cars per lot, but abandoned cars could be removed under the general appearance provisions.  John recommended that Kent conduct a survey of all violations and report to the Board for action.  Merle Niehaus moved that the Rules Committee determine procedure to impose penalties and fines and that the Rules Committee are authorized to contact the Associations’ corporate attorney for legal advice and assistance -- unanimously passed.

Ecology Committee.   Susan Lamb had submitted to the Board a written report concerning her follow-up with Dave Farmer of the CSU Forest Service and Mike Carroll with the Larimer County Natural Resources.  The Board needs to respond concerning the Mountain Pine Beetle Survey Contract with CSU.  Chuck has called Mike as requested in last month's meeting, leaving a message with no response.  However, the County has sprayed for weeds in the green belts.   Susan had also submitted her recommendations concerning the removal of evergreens from the roadsides and donating them to the Boy Scouts for sale as Christmas Trees.  There was discussion concerning the R & R Association’s right and ability to maintain the roads, which would include removal of trees in the roadway or roadsides, even though the individual lot owners own to the middle of the road.  Chuck Huddleson moved that the evergreens be removed from the roadsides, be sold to the Boy Scouts as either live or cut trees as the situation permits, all to be done at the discretion of the manager – unanimously passed.

Recreation Committee.  Diane Morrison reported that many people have been involved in working on the Halloween party, for which there will be no admission charged.  Notices of the party will be posted and the party will be from 5:30 p.m. to 8:00 p.m. There will be a carnival, but no haunted house.

Trails Committee.  Gus Eykolt reported as follows:  that the Sloans Trail connects the Mount Moriah Trail to the Lake Krelin Trails.  That is the end of the trail work for the year and he thanked Marilyn Burman, Jim Chisholm, Harry and Judy Corwin, Mike and Lisa Foreman, Paul Porter, Larry Preuss, Jim Svendson, Melissa Wisdom and Bob Sawyer for their help this past year.

1.         The Crellin Trail trailhead has been moved out of the boggy area.

2.         Bob Sawyer donated 7 bluebird houses to be erected in the Ecology Garden Exhibition and the trails.

3.         The Riddle Lake Trail has a narrow green belt for parking and the Board needs to consider another green belt for parking.

4.                  Submitted and attached is a map with a proposed and highlighted trail beginning at a point in Glacier View 10^th filing and proceeding southerly across National Forest and State Lands to a point on the Poudre River (GVM/Poudre Trail), which has been flagged by Don Weixelman.  With the GVM/Poudre Trail map is a map of Glacier View Meadows "Upper Filings" showing access points of the trail to the Poudre River as well as other access points and possible locations for trails.  The Forest Service and State Board have been contacted.  The access to the GVM/Poudre Trail would be from a horse trail easement between Lots 73 and 72, 10^th Filing, or foot path easement between Lots 72 and 48, 10^th Filing, with a preference by the owner of Lot 73 that it be on the foot path easement between Lots 72 and 48.  Parking could be provided on the green belt area northwest of the intersection of Chimney Rock and Arikaree Drives.  The Committee will present the Board with recommendations later.

Fishing Committee.  Written Report submitted with proposed new fishing regulations included as attached.  The most controversial issue was the portion proposing to introduce walleye in Batterson Lake and the concern of what that will do to the trout population.  A suggestion was made for someone to contact the Division of Wildlife regarding its experience with such a mixture of species.  A discussion was also had regarding the need for patrolling and enforcement of the fishing regulations.  Chuck Huddleson moved that the fishing regulations as proposed be approved, except (i) that the first item be amended to read "Guest passes of the guests of members…."; (ii) the definition of dependants be modified to be "18 years and younger"; and (iii) and the stocking of wall eye be deferred – unanimously passed.

OLD BUSINESS:

Slash Pile Location Reconsideration.  Paul Porter had written to the Board and asked it to reconsider its previous action.  Discussion followed regarding various ways to handle the slash pile issue, with no resolution.  The Board agreed not to reconsider its previous action at this time, but review its policy from time to time.

Roads Task Force.  First meeting to be October 22, 2001 at GVM POA meeting room.

Board Liaison with Committees.  Discussion was had regarding the benefits of being informed of various committees' actions before the Board meetings in order to inform the Board better so that the time to discuss action items will be shortened.  The problem is the time involved and whether Board members have the time to devote to it.  By consensus, the Board decided to defer at this time for action at a later date.

GVM/VFD Lease of Filing 4 Firehouse.  Since GVM may need this building as a maintenance shed in the future, discussion or action on this matter was deferred for later discussion and action.

NEW BUSINESS:

Replacement of Peggy Bahus.  Peggy Bahus has resigned her positions as Board member and President in writing previously submitted to the Board and accepted by the Board.  By consensus of the Board, a sign up list would be provided for anyone who is interested in being appointed to the Board, which will need to be done by October 27, 2001.  The Board will then act upon the appointment by consensus vote before the next Board meeting.

Confirmation of Hiring.  Chuck Huddleson moved that the hiring by the Manager of a cleaning person and temporary secretary be approved and confirmed -- unanimously passed.

Meeting duly adjourned at 2:00 p.m.

Chuck Huddleson

Secretary

\CRH\GVM\Minutes 10 20 01.doc