Approved

Rough Draft 1/27/00

GLACIER VIEW

ROAD & RECREATION ASSOCIATION

MEETING, JANUARY 22, 2000

 

 

ATTENDANCE:         Roger Shea – President                        Marilyn Buhrman - Asst. Treasurer

Merle Niehaus - Treasurer

 

ABSENT:                     Mark Ahart - Vice President                Tim Simpson - Secretary

 

STAFF:                        Grant Parker - Manager                       Dorothy Anders - Secretary                                                                                        

                                    (16) Property Owners 

 

Roger Shea called the meeting to order at 9:03 A.M. 

 

MINUTES:   Marilyn Buhrman moved to approve the minutes from the November 20, 1999 board meeting. Merle Niehaus seconded the motion. Motion carried. 

 

TREASURER'S REPORT: (See Attached)  Merle Niehaus reported on the year to date income. Dues collected have exceeded budgeted income, year to date, which is a collective effort of the staff. Don Weixelman’s account is current at this time all dues in arrears have been paid. We are at the 50% mark of expenses through the first 6 months of the fiscal year. The status of the association is good at this time.

 

COMMITTEE REPORTS

 

A.                 ACC COMMITTEE: (See Attached) Roger Shea reported for the December meeting of the ACC. Approvals consisted of two homes, and one shed. There were two issues pending one requiring a site visit and the other needs a revision of the roofline. Currently, we have one major architectural violation now being processed by the Manager and our attorney. The revision of the ACC Rules & Regulations is now being undertaken. 

 

B.                 ECOLOGY COMMITTEE: The Colorado State Forest Service is already inspecting properties for the Mountain Pine Beetle. The Forest Service is taking a very proactive position this year and will be notifying owners of their findings, owners with infected trees will be notified that if the owners fail to respond, the state will cut down the necessary trees at the owner’s expense. 

 

C.                 GLACIER GALS: At this time the Glacier Gals do not have a president, Diane Smedra’s term as president has ended. Diane reported that the Glacier Gals are regrouping and discussing if they want to be work oriented, fund oriented, or a social club. The outside lighting for the Community Building is completed. Saturday, January 29, will be the monthly potluck.

 

 

              

 

 

MANAGEMENT ACTION ITEMS: (See Attached) We have increased the distribution of the newsletter, we are distributing it to all Livermore post office box holders this will increase our readership, hoping to attract advertisers which in turn would generate income for the Glacier Viewpoint making it self supporting. The new hard drive and computer has been installed and is very efficient, we will be ordering software the first part of February with a training day February 28.

 

ROAD ASSESSMENT / REPAIR–EXPENSE UPDATE: (See Attached)       A road repair update and operating budget and special assessment report has been prepared. The actual court improvements have not followed in the order of the 5-year capital road plan, but in the order of homes built. Colorado State Forest Service will accept responsibility for road repair of Eiger Road between gate 15 and gate 16; this will apply pressure to the County to accept responsibility for their portion of the road. 

     

CORRESPONDENCE: (See Attached)

 

OLD BUSINESS:

 

  1. STATUS OF 12TH FILING CATTLE FENCE/STATEMENT OF ADDITIONAL EXPENSES: (See Attached)            The 12th Filing Cattle Fence original bid stated the project consisted of 8,400 lineal feet (+/-); the actual lineal feet are 13,200 with the difference of 4,800 feet. The additional material was at a cost of $238.96; and additional labor cost $2,325.00, which the Board has not paid. John Beckett addressed the Board requesting payment and explained the topographical area was much different then the map survey footage estimated by Kelly Curtis, the previous manager, acting agent of the Board. John Beckett asserted that Kelly Curtis encouraged him to bid the project at 8400 ft and when the correct footage was ascertained there would be an adjustment of cost. During the meeting, Roger Shea contacted Kelly Curtis by telephone; Kelly did verify that the information John Beckett provided to the Board was correct. She also stated the footage was a guesstimate and that the Association would take care of any additional expenses incurred. Merle Niehaus moved to pay the additional charges incurred for the construction the 12th Filing Cattle Fence payment is to include the interest charged. Marilyn Buhrman seconded the motion. Motion carried.     

 

  1. DELINQUENCY POLICY UPDATE: Discussed earlier during meeting.

 

  1. EMPLOYEE BENEFITS REVIEW / SALARY UPDATE:      To be discussed during an executive session.

 

  1. COMPUTER SYSTEM UPDATE:  Discussed during management action items.          

 

  1. RATIFY INCREASE IN CHRISTMAS BONUS: Marilyn Buhrman moved to ratify the 1999 Christmas bonus from $50.00 to $75.00 per employee. Merle Niehaus seconded the motion. Motion carried.             

 

                         

 

 

NEW BUSINESS

 

 

A.     APPOINT 99-00 BUDGET COMMITTEE: Marilyn Buhrman moved to appoint the five volunteers: Gus Eykholt, Iris Slack, Vy Osborne, Dick Stroh, and Gene Carroll  to serve on the Budget Committee and Merel Niehaus seconded the motion. Motion carried. Roger Shea appointed Gus Eykholt as chairman of the committee. Merle Niehaus will act as the Ex-officio member of the committee.

 

B.     APPROVE 99-00 INSURANCE COVERAGE:  (See attached) Grant proposed that the Association increase the General Liability limit from 1 million dollars per occurrence each year, by adding an umbrella of an additional 1 million dollars. Merle Niehaus moved to accept the purchase of  an additional 1 million dollars of insurance coverage. Marilyn Buhrman seconded the motion. Motion carried. The membership discussed possibly purchasing 3 to 5 million dollars worth of insurance.            

 

C.     PRESIDENT’S REVIEW OF PAST PRESIDENTS MEETING: Roger Shea gave a recap of the meeting with the past presidents of the Road & Recreation Association, items covered were the ACC, budget, road plowing and setting a standard of maintenance. The most important issue we face is communication with the membership.

 

D.     DISCUSSION OF DAMAGED STONE ENTRY FEATURES, VARIOUS GATES: The stone entry feature is damaged at gate 3, we received a bid for $1,780.00 to fix the entry feature, and this is item is not included in the budget. We do need to budget for maintenance of the entry features in the future. Marilyn Buhrman moved to accept the bid for $1,780.00 from Brian Pherson Masonry, to repair the stone entry feature at gate 3. Merle Niehaus seconded the motion. Motion carried. Merle also discussed the possibility of placing a pole in front of the entry feature to prevent future damage.

 

Meeting Adjourned at 10:55 A.M.                                 

 

ADJOURNED

    

 

Respectively Submitted,

 

 

 

Dorothy Anders, Secretary