ROLL CALL:

STAFF:

CALL TO ORDER:

REVIEW AGENDA:

APPROVAL OF MINUTES DATED:

TREASURER’S REPORT: (See Office for enclosed as it was not furnished with these minutes)

1. Rick Snow presented the treasurer’s report for the Road and Recreation Association (see attached). Road and Recreation is in the second month of the fiscal year with 97.9 % of the budget collected. The Operating Road Maintenance budget is up a bit due to the black base road treatment. There are no other significant deviations from the budget.

MANAGER’S REPORT: Steve Horsmon presented the Manager’s Report

1. Water and Sewer billing completed for 2005-2006. Mary is entering meter readings as they are received and following up by phone or letter when readings are either missing or confusing.
2. We are continuing to pursue past due accounts. Searching county tax records is helping us find owners. Foreclosure process on 12-203/209 is nearing the last phase of Sheriff’s sale. Need to submit application of Sheriff’s Indemnity Bond.
3. Completed annual reviews for Deanna Snell and Jerry Rogers. To be discussed during Executive Session.
4. We plan to keep the Roll-off dumpster until October 15 this year.

1. New "black base" road treatment on has been completed on 200’ of Gate 4 entrance. The material is still holding up very well in all areas where it was applied. We have spent about 50% of the $45,000 budgeted for road base this fiscal year. We plan to resume application of road base during the spring road repair season.
2. 2006 Fishing Derby was held on 9/2/06 and was a successful. Lots of volunteers were present. Thanks to Stan Przygoda for organizing it and getting prize donations from local fishing shops. We did not stock any lakes over Labor Day weekend due to low water levels.
3. Sent letter and fine invoice to Filing 7, Lot 53 regarding ARC and horse violations which have gone uncorrected. Certified mail deliveries are not being accepted and it is uncertain whether or not the members are receiving our regular mail letters.
4. Began work with Linda Adams and Rick Snow on the "clean-up" project on the Road & Recreation Rules & Regulations. First draft to be discussed during Road and Recreation old business.

End of Manager’s report

On the subject of item C:

The Board asked the manager what the violators in the 7^th filing have done regarding the ARC and horse violations. The manager stated the property owners did make an attempt to clean an area of the property. However, have done nothing concerning the remaining violations.

COMMITTEE REPORTS:

A.R.C: (Architectural Review Committee)

Bob Isaacson presented the report for the committee. There were 7 ARC applications presented to the committee this month. Two applications were approved as presented and five are approved subject to meeting ARC guidelines.

Ecology Committee: None Given

Ginny Doft spoke for the Glacier Gals. Ginny thanked members for supporting and attending the Labor Day pancake breakfast, 250 people attended this year. Along with ongoing projects, the Glacier Gals are in the process of working on road signs and designing new Glacier View Meadows shirts.

OLD BUSINESS:

1. Proposed updates to Road and Recreation Rules & Regulations: Linda Adams, Rick Snow and Steve Horsmon have met twice and are in the process of defining the Road and Recreation Rules & Regulations. They want to make sure that the rules are consistent with Senate Bill 100 policies. They also proposed a plan to have each section of the Rules and Regulations refer to the appropriate section of the governing documents of the Association.

NEW BUSINESS:

1. Enforcement of sign covenant:

The manager told the Board that there are at least two residents that are questioning the Policy of Real Estate signs on county road 74E. The manager asked for clarification of the sign policy. Bob Naftzger motioned that Association enforce the no sign rule outside the GVM gates facing County Rd 74E. Unanimous-motion passed The Board agreed by consensus to define the sign policy inside the GVM gates during the rewrite of the rules and regulation policy. Further discussion tabled.
2. Crellin Lake excavation and clean-up project:

Steve and Gary asked for permission to start the Crellin Lake clean up project. The project will consist of draining the lake, removing the willows, make a bigger picnic area and use the dirt pulled from the lake as fill in the 7^th filing leach-field. The Board approved the project by consensus.
3. Set backs in the first filing:

There are a few properties in the first filing that are zoned open. The County set back for these properties is 25’ from the center of the road and 5’ from property boundaries. ARC Guidelines require a 75’ set back from the center of the road and a 50’ set back from the property boundaries. Rick Snow suggested we seek legal counsel in order to verify that our covenants supersede county regulations in the first filing. Further discussion tabled to the next meeting.

PUBLIC INPUT:

Linda Adams noted the black base material is still holding up great but mentioned that the sides are eroding. The manager stated that they are aware of the problem and are looking into getting bigger rock base and placing it into the bar ditches.

Meeting adjourned into Joint Executive Session at 4:23 pm

1. Two personnel reviews were discussed and pay adjustments were approved by consensus.
2. Discussed payment of dues for filing 12, lot 148. Board agreed by consensus to reducing late fees by 50% due to extenuating circumstances involving previous owner.