GLACIER VIEW MEADOWS
ROAD AND RECREATION ASSOCIATION
September 20, 2005



ROLL CALL:
Robert Naftzger – President
Larry Peterson –Vice-President
Jim Doran – Treasurer
Linda Adams – Secretary
Jack Carroll – Director

STAFF:
Steve Horsmon
Gary Ellerman


CALL TO ORDER:
The meeting was called to order by Bob Naftzger, President, at 6:25 p.m.
All were present and a quorum was established.
REVIEW AGENDA:
No amendments made

REVIEW MINUTES DATED: August 17th, 2005

The minutes were reviewed and accepted by consensus.

TREASURER’S REPORT: (See enclosed)

Jim Doran gave a synopsis of the financials and noted that 92.5% of dues had been collected to date. The report was accepted by consensus.

Steve Horsmon stated we have $13,500 budgeted in property maintenance. If fuel prices substantially exceed budget we could cut back in discretionary items such as new gate signs.

MANAGER’S REPORT: (See enclosed) Steve Horsmon gave the Manager’s Report

General Office and Budget Updates:

  1. Fall newsletter published on time using new printing service. Addresses and postage are automatically printed now at the printer at 64 cents per copy plus 29 cents postage. Lower total cost than previous printer and saves a lot of office staff labor.
  2. Another member called to request a reduction in late fees after talking with Collections Agency. Wants to pay all past due amounts. Steve proposed a 25% (~$150) reduction in late fees to motivate payoff. Reduction would only apply if money is received within 30 days and checks clear the bank.
  3. Roll-off Dumpster has been a success. The service will be discontinued for the season at the end of September.
  4. No unplanned budget expenses this month.

Road and Recreation Association

  1. Caught up on road grading prior to start of deep bury. However, lack of moisture is causing roads to deteriorate fast. We will address the worst areas as time allows and will resume increased grading after deep bury project is done.
  2. Major progress on the F9 L33 (Fanjoy) property. The owners have met the agreement so far. Final agreement for last 2 payments is being drawn up.
  3. Fishing Derby went off wonderfully with good participation and outstanding leadership from the Floyd Agee and the fishing committee members. Thanks to all of them!
  4. We will be purchasing and installing a new plow as planned for the GMC by next month.
  5. Decided to delay any decisions on new gate signs until we see how our other expenses (especially fuel) pan out this year. Plan to minimize property maintenance expenses to help offset possible increases in fuel related expenses.

COMMITTEE REPORTS:

A.R.C: None given

Ecology Committee: (see enclosed) Harry Corwin is unable to attend the meeting. In his absence he asked Steve Horsmon to present the report. Harry and Judy were recipients of this month’s Highly Valued Volunteers, both send thanks to all who nominated them for the award.

1. The Garden workday is 10/15/05. @ 9:00 a.m.

2. The Crellin nature trail has new information boxes posted.

3. The committee has started weeding on the nature trails.

4. Noxious weeds: The committee is testing a new noxious weed mapping technique. The noxious weed work shop is scheduled for 07/17/06. In order to attract participation, the committee is going to make it a festive workshop i.e., food, contests.

OLD BUSINESS:

A. Steve reports major progress on F9, L33 (Fanjoy) property. The owners have met the agreement so far.

B. Grego Yturiaga ARC application status

Mr. Yturiga application is approved contingent on resolving Board and ARC recommendations. The Board wants it to be known they take the position that the A.R.C. has primary jurisdiction.

.

NEW BUSINESS:

Directors and Officers Insurance renewal – premium/deductible change premium from $2,235 to $2, 298.

The Board agreed by consensus to renew at the $1,000.00 deductible rate

 

PUBLIC INPUT:

Linda Adams reported that one resident had expressed concern about D.O.W. culling deer. Steve Horsmon responded that he had received no notice of intent to further cull the GVM herd.

A question was also raised about the change of the meeting date and Steve Horsmon responded that the Board meeting date change was posted on all bulletin boards within the required time frame.

The Board decided that the next Board meeting will be a joint meeting at 6:00pm on October 19th. The November meeting will be November 16th @ 6:00pm. There will not be a December meeting.

Meeting adjourned into joint executive session 6:45pm

Meeting reconvened into regular session @ 7:35pm

On the subject of personnel policy for insurance coverage. Bob Naftzger made the following motion to clarify the current GVM medical insurance benefit.

Bob Naftger moved that GVM provide $234 per month toward medical benefits to be used as each employee chooses. All other costs are the responsibility of the employee. All employees shall receive the $234 monthly benefit whether or not they participate in the GVM Group Health Plan. Jerry Ryan seconded the Motion. Unanimous-motion passed.

On the subject of pay adjustments for Water and Sewer operation certifications. Frank Winter made the following motion to clarify the current GVM policy.

Frank Winter moved that employees who are required to have State certifications for Water and/or Sewer operations are eligible for a pay adjustment which shall become part of the base wage. The current certifications applicable to GVM are the Small Water Operation System Certification (including Class C or D Water and Class 1 Distribution) and the Small Wastewater System Certification (including Class D Wastewater and Class 1 Collection). When authorized by the Manager, employees who earn and maintain certification in these two areas are eligible for a 5% increase on the Water & Sewer Association portion of their wages. This is to be defined as 50% of the employee’s annual base wage. This "License Compensation" wage adjustment shall be listed as a separate line item on the Water & Sewer payroll stub and as a separate Water & Sewer budget line item. Jerry Ryan seconded the Motion. Unanimous-motion passed

 

Adjourn meeting @ 7:50pm