GLACIER VIEW MEADOWS
ROAD AND RECREATION ASSOCIATION
September 19, 2007

ROLL CALL:

Robert Naftzger – President
Linda Adams – Vice-President
Rick Snow – Treasurer
Jack Carroll – Secretary
Mike McKay – Director

STAFF:

Steve Horsmon
Gary Ellerman
Mary Keller

CALL TO ORDER:

Bob Naftzger, President, called the meeting to order at 3:27 p.m. All were present, and a quorum was established.

REVIEW AGENDA:

Under New Business add b. Variance for camper

APPROVAL OF MINUTES DATED:

August 15, 2007 Minutes were reviewed and accepted as written by consensus.

TREASURER’S REPORT: (Please see the Office for attached/enclosed as none were provided with these minutes)

Rick Snow presented the treasurer’s report for the Road and Recreation Association (see attached). Road and Recreation completed the second month of the fiscal year. Operating Road Maintenance is high due to the black base projects. There are no other significant deviations from the budget.

MANAGER’S REPORT: Steve Horsmon presented the Manager’s Report

General Office and Budget Updates:
  1. 2007-2008 Water and Sewer billing has been completed and meter readings are being recorded as payments are received. Annual usage report due to the Water Commissioner by end of December.
  2. New GVM maps need to be ordered this winter. We are working on a major update of the current map including a street cross-reference and clearer filing delineations. No advertising is planned to make space.
  3. Glacier Viewpoint completed and mailed out on 8/28/07.
  4. Mary has started a new process of forwarding membership cards with a welcome letter to new owners.
  5. Board member educational information is provided featuring articles on foreclosures and on using contractors for snow removal.

Road and Recreation Association:

  1. Road grader repairs scheduled to be completed by 9/18/07. We will immediately resume road work in the most troubled areas.
  2. 26 letters have been sent to properties with either camper or inoperative vehicle violations. Many responses have come in to inform us that many of the vehicles are in running condition. Will verify.
  3. Fishing derby on 9/1/07 was a big success with 23 participants. Thanks to all the volunteers who helped with the derby, brought donuts, and took pictures.
  4. Completed fence expansion around the shop. This will help confine our winter gravel pile, protect our snowplow hook up area, and screen various maintenance items from view. Riddle Lake mailbox shelter materials will be ordered this week. Plans are to complete this before the end of October.

COMMITTEE REPORTS:

A.R.C: (Architectural Review Committee) No Report

Rules Committee: No Report

Ecology Committee: No Report

Glacier Gals: Vy Osborne, spoke for the committee. Vy stated that 340 people attended the recent pancake breakfast and they collected $1,000.00 after expenses. They also sold $200.00 in shirts. Vy reminded the public that the Highway cleanup crew meets the 1st Thursday of the month and encouraged participation. She finished the report by inviting the membership to the Christmas party and gift exchange on December 08, 2007.

OLD BUSINESS:

  1. Grader repair and road maintenance plans: Due to radiator repair the grader repair is rescheduled to be completed by 9/20/07. Road work will resume as soon as we get the grader back.

NEW BUSINESS:

  1. Review decisions made during Special Session meeting regarding ARC Audit findings. During the work session the Board discussed ARC Audit but ran short of time. Tabled audit proposals until October meeting.
  2. Camper variance. A member who received a notification of covenant violation letter because her camper has exceeded the six month rule wrote a letter and asked the Board for variance from the six month rule. The member stated she is unable to move the camper at this time. She asked if a variance would be granted if the camper is made less visible, cover it, paint it or screen it. After discussion, the Board agreed to grant the member a two month extension. The Board is not in a position nor do they have the authority to grant a permanent variance. The camper is not only in violation of the covenants, but may be in violation of Larimer County Regulations

PUBLIC INPUT:

A member voiced opinions and concern that the transferring of general funds to fund the wastewater treatment plant might not be in the best interest of the entire membership.

The member also asked the Boards, what criteria are used when calling an executive (or closed) meeting. The manager stated special meetings are called if they are categorized as statutory exceptions allowed by law. The manager stated that 98% of closed meetings are personnel related. It was noted that no motions are adopted in executive session. The member cautioned the Board against having closed session meetings unless they meet the proper guidelines for closed meeting.

Adjourn at 4:15 pm into Joint Executive Session – Personnel discussion