ROLL CALL:

STAFF:

CALL TO ORDER:

REVIEW AGENDA:

APPROVAL OF MINUTES DATED:

TREASURER’S REPORT: (See Office for enclosed as it was not furnished with these minutes)

Rick Snow presented the treasurer’s report for the Road and Recreation Association. (See attached) At the end of June the budget year ended with no significant deviations from the budget. The budget is healthy due to the special assessment for snow removal.

MANAGER’S REPORT: Steve Horsmon presented the Manager’s Report

1. Completed transfer of $50,000 to Road and Recreation capital fund per board motion
2. As of 7/13/07, we have collected 65% on-time payment of the 07-08 Road and Recreation dues. Last minute payments usually come in during the last two weeks before late charges apply.
3. We have awarded Ray Andress with a "Highly Valued Volunteer Award" and a $40 gift certificate for his outstanding maintenance and improvement of the GVM website.
4. Met with T. Charles Wilson, our current insurance agent to review coverage and get a new quotation to combine all of our policies. T. Charles had blocked the previous agent from completing this task.
5. Jessie Johnson has resigned her part-time position as the Sunday office and trash support person. We thank Jessie for her dedicated service to GVM. I have hired GVM resident, Kara Meyer. She started on July 15 and assumed the duties of general office cleaning and trash monitoring. Starting pay is $7.50/hr and we will re-evaluate performance after 90 days. Stop in and meet her some Sunday.
6. Board member educational information is provided featuring articles on "Top Traits of Great and Effective Board Members" and HOA regulations on displaying the U.S. flag.

1. Major Montcalm Dr. road work is underway. Applying about 3200 ft. of recycled asphalt (black base) from Blackburn Mtn. Ct. to LeConte Dr. Hope to complete the project by 7/21 – delivery trucks permitting. This project was extended to include one more switchback. Estimated total material cost is $30,000. One large culvert replaced and one phone line damaged and repaired so far. We removed many tons of gravel from the ditches and will apply this to Montcalm Ct. which has never had roadbase.
2. Completed black base application on Iron Mtn. switchbacks and it is holding up well.
3. Roadside weed spraying has been completed per a map provided by Judd Adams and myself. We contracted the work with Fortay Land Management at rate of $70/acre. We will plan to map the roads again for fall spraying. In general, GVM roadside weeds are in good control with only a few major outbreaks.
4. Many acres of greenbelt mowing has been completed. Need to clean up grass and weeds at entry gates.
5. Completed and installed about a dozen new road signs.

COMMITTEE REPORTS:

A.R.C: (Architectural Review Committee) No Report

The manager introduced G.V.M. resident, Tim Garrett to the Board. Tim volunteered to assist the Board in covenant violation identification. He stated that he would observe violations not to enforce covenants but provide information to the Board. Road & Recreation President, Bob Naftzger, thanked Tim for volunteering and suggested that he get work with the A.R.C. and the committee would report to the Board. Tim also feels that new Glacier View residents may not be well informed concerning the covenants. He suggested that a form letter be sent to all new residents notifying them that Glacier is a covenant controlled sub-division and please call the office with questions.

Rules Committee: No Report

During the May meeting John Sandorf, presented the Audit Team findings and recommendations. The Board stated that they need more time to study recommendations before action can be taken. Further discussion tabled to August meeting.

Ecology Committee: (see enclosed) Judd Adams, chairman, presented the ecology report for the committee. Judd gave a synopsis of the Ecology Committee activities and plans.

1. Judd Adams and Steve Horsmon drove the main roads to map noxious weeds for roadside weed spraying. The Association contracted the work with Fortay Land Management. They use Range Star, a Dicamba 2, 4-D mix.
2. Judd discussed the Noxious Weed Workshop and reported that all went well in spite of the light turnout. The Ecology Committee is considering combining the Weed Workshop with the annual meeting next year.
3. Judd invited Board members and the public to visit Crellin Lake. The committee has cleaned up the parking lots and improved the look of the walking trail. Applied seed to slopes and the island, removed weeds. I have invited Heather Knight, Laramie Foothills project Director for the Nature Conservancy, to visit our lake and give us advice on restoration.
4. Pasture Management: Judd also invited Heather to join committee members to tour horse properties in order to set policies.
5. Hantavirus: Four people have died from Hantavirus in Colorado this year. People usually contract Hantavirus after working in cabins, sheds, barns and buildings that can get infested with deer mice. The mice have white bellies, brown backs and large ears. One cup of bleach in gallon of water should be used to spray down mice- infested areas.

The Board instructed the G.V.M. Secretary to make copies of the Hantavirus news article published in the Rocky Mountain News and make it available to the public.

Glacier Gals: Ginny Blanz, President, spoke for the committee: Ginny reminded the public that workday is August 11^th. She also invited everyone to attend the annual picnic potluck and live music on July 28, 2007. The Glacier Gals have been busy improving the recycle area in hope of encouraging resident participation. Ginny called Aragon, in Fort Collins, and found them to be a wealth of information. She shared with the Board that Aragon is willing to take scrap metal and junk cars.

OLD BUSINESS:

NEW BUSINESS:

1. Possible trash fee reduction for non-GVM members who pay full R&R dues: The Board discussed reducing the trash fee for non-GVM members it was decided that $105/year is a proper amount to charge non-GVM members. There will be no reduction at this time.
2. Possible G.V.M. donation to the Red Feather annual fireworks display: Char Tipton asked the manager if G.V.M. would consider donating money to the annual fireworks display. Tabled discussion until the August meeting.
3. Proposal to sell the International truck to raise money for a water tanker truck: After discussion the Board agreed to sell the international and look at the possibility of turning the old Chevy into a water truck. Bob Naftzger moved to sell the International Unanimous-motion passed.
4. Policy on retaining audio recordings of board minutes: The Board discussed audio recordings of meeting minutes and reasons for not storing them. Bob Naftzger motioned to destroy audio tapes after the Board approves the written minutes. Unanimous-motion passed.
5. Member letter regarding ATV issues in Filing 6: A Glacier View Member submitted a letter of complaint to the Board concerning multiple ATV’s bearing no flags, operating in a reckless manner, driving in excess speeds, and being a nuisance. The Board directed the manager to send a letter to the owner of the ATV’s informing them of the covenants that they are violating. The Board also asked that the ATV policies be posted in the viewpoint.
6. Covenant Enforcement: Proposal to step up enforcement on specific violations

   The R&R Board of Directors discussed a motion to initiate more proactive enforcement of Glacier View Meadows R&R covenant 4.15 - Temporary Residences and 4.16 - Private Automobiles and Other Vehicles and Machinery.

   Bob Naftzger moved to accept proposal Unanimous - motion passed

   Lot owners of properties with violations of these two covenants will be identified and asked to correct the violations. An initial "amnesty" period of 60 days will be given to correct the violations without any action by the Board. If the violations are not corrected 60 days after the date of initial notification, the Manager is instructed to begin the process of enforcement. This process is documented by the Glacier View Meadows Road and Recreation Association Policy for Enforcement of Covenants and Rules. Fines will be assessed per this procedure and the Road and Recreation schedule of penalties. In accordance with the Policy, if property owners believe the notice was sent in error or that there are mitigating circumstances, they are entitled to request mediation or a hearing before the board.

   4.15 Temporary Residences: No structures of a temporary character, trailer, basement, tent or accessory building shall be used on any tract as a residence, except that one trailer, tent or pick-up camper may occupy a lot for a period not to exceed six (6) months during any calendar year.

   4.16 Private Automobiles and Other Vehicles or Machinery: No inoperative private automobiles and other vehicles or machinery shall be placed and remain on any building site for more than 48 hours unless stored or parked in a garage or carport. However, this covenant shall not be applicable for equipment being used in conjunction with construction of a dwelling unit upon a lot.

   The Board clarified 4.16 by stating that the intent of the covenant is to eliminate the negative impact of "inoperative vehicles" to the GVM community as a whole and to the neighbors of properties with these violations. The following definition of "inoperative vehicle" shall be used to determine if a violation exists.

   An inoperative vehicle is any vehicle or machinery which:

   1. Is not currently in running and driving condition -and/or- 2. Is unsightly, obviously missing parts, obviously not road worthy -and/or- 3. Has not been moved from the property for 6 months or longer.

   It is a covenant violation if any one of the following criteria is true for an inoperative vehicle:

   1. The vehicle can be seen by any neighbors who formally object to it. -or- 2. The vehicle can be seen clearly from any road or court.

   It is not a covenant violation if any inoperative vehicle is stored in a garage, carport, barn, or other approved outbuilding.

PUBLIC INPUT:

Adjourn 5:25 pm