GLACIER VIEW MEADOWS
ROAD AND RECREATION ASSOCIATION
May 17, 2006

ROLL CALL:

Robert Naftzger – President
Larry Peterson –Vice-President
Jim Doran – Treasurer - absent
Linda Adams – Secretary
Jack Carroll – Director

STAFF:

Steve Horsmon
Gary Ellerman
Mary Keller

CALL TO ORDER:

The meeting was called to order by Bob Naftzger, President, at 3:29 p.m.
All were present except, Jim Doran who resigned his position. A quorum was established.

REVIEW AGENDA:

Under Committee reports - Ecology Committee add: Appointment of Ecology Committee Chairman. Under Old business: Add item B: Absence of Treasurer.

REVIEW MINUTES DATED:

March 15, 2006
The corrected minutes were accepted by consensus.

TREASURER’S REPORT: (See enclosed)

Bob Naftzger presented the treasurer’s report for the Road and Recreation Association. R and R is in the tenth month of the fiscal year with total expenses running about 7% under budget.

MANAGER’S REPORT: Steve Horsmon presented the Manager’s Report

General Office, Budget, and Personnel Updates:
  1. Deanna completed the April budget reports and Annual Meeting budget reports for the Viewpoint.
  2. Mary completed the Annual Meeting newsletter announcement, ballots, proxies, and public notification handouts for the meeting. Newsletter will be sent on time for compliance with By-Laws.
  3. Jessie Johnson (part-time office support) is due for an annual review on June 1. I would like to discuss the topic of a wage increase during regular session under new business. I am proposing a $1/hr increase or about $17 per month total. (from $8.50/hr to $9.50/hr)
  4. Ryan Rogers will be joining us for summer employment again this year starting June 6.

Road and Recreation Association

  1. Total expenses are running about 7% under budget with no anticipated large expenses looming for the last 2 months of the fiscal year.
  2. Roll-off dumpster area is now open for business. Pickup and dumping rates will be the same as last year.
  3. Lynn has completed the Gate 8 mailbox cover and final inspection is passed by the county. We are estimating the cost of completing a similar cover for Gate 6 mailboxes this summer.
  4. Renewed a 3-year lease with GSI for compactor service. They kept all rates the same. Waste Mgmt. was unresponsive with a competitive quote.
  5. Fishing committee chairman (Floyd Agee) is stepping down. Another volunteer has expressed interest in taking the position over.
  6. There is shortage of fence poles available for buck and rail replacement. Searching other suppliers for cost and availability.
  7. Gary was offered a new snow plow from Maxey at a $1500 savings from the new pricing. We recommend purchasing this to replace the older plow on the F350. We have a $500 offer to buy the old plow. To be discussed under new R&R business.

COMMITTEE REPORTS:

A.R.C: (Architectural Review Committee) Bob Isaacson spoke for the committee.
The committee received two applications this month. 1. House and Shed 2. House
The ARC approved house #2 and shed #1. House # 1 was disapproved until house plans meet ARC requirements. The ARC noted 3 covenant violations, and asked the manager to send letters to the property owners.
Ecology Committee: Harry Corwin spoke for the committee, and outlined committee events. The committee removed noxious weeds from the Crellin Nature Trail, prepared a wildlife pamphlet, "Living with Large Animals" for mailing. Upcoming events include work on the Demonstration Garden, monthly noxious weed day on the 3rd Saturday of each month.
Harry notified the Board he is stepping down as the Ecology Committee Chair, and Judy Corwin is stepping down as the Committee Secretary. Judd Adams has graciously volunteered to fill the position of Chair, and Ellen Heath has agreed to accept the position of Secretary.
Glacier Gals: Ginny Doft spoke for the Glacier Gals. Ginny stated that the Glacier Gals agreed to purchase volleyball net and balls. They also agreed to purchase 2 basketballs, and two horseshoe sets. They will discuss either the purchase or rent of a tent for upcoming community events.

OLD BUSINESS:

  1. Western Ridge Restaurant - Establish Road & Recreation dues:
    2. The Board resumed the discussion of establishing R&R dues for the Western Ridge. It was stated that all non residents that use Glacier View roads to access their property currently pay 50% of the current Road & Recreation dues.
    Bob Naftzger moved that Western Ridge Restaurant be treated like any other Non - Glacier View property owner that uses Glacier View roads to access their property. Unanimous- motion passed. The Board requested the manager to send letter of request and bill to Western Ridge for $150.00
  2. Absence of Treasurer:
    3. Bob announced that Jim Doran has resigned his position as Treasurer. Bob also stated that the end of the fiscal year is only two months away the position will not be filled until the annual election. Bob Naftzger moved that the Board accept Jim Doran’s resignation. Unanimous-motion passed.

NEW BUSINESS:

  1. Dues Cap Adjustment in accordance with CPI – After discussion the Board agreed to use the national CPI – U index for the annual dues cap increase percentage. The year to year average percentage will be the value used. The average CPI-U for 2004-2005 was 3.4%. Larry Peterson moved that the dues cap be set at $350.00 (current cap) plus 3.4% or $361.90 Unanimous – motion passed.
  2. Snow plow purchase recommendation – We have an opportunity to purchase a new plow at a $1500 savings from next years pricing. The manager recommends purchasing the new plow to replace the older plow on the F350. We have a $1000.00 offer to buy the two old plows we have. The Board agreed by consensus to purchase the new plow and sell the two old plows at $500.00 each.
  3. Creation of a fill dirt pit on 8th Filing greenbelt. The manager and chief of operations requested that the board allow the maintenance crew to use a spot along Gordon creek in the 8th filing greenbelt for fill dirt. Linda Adams suggested that a site visit be made before a decision is rendered. Further discussion tabled until the July 19th meeting.
  4. Proposal for home based business approval process –
    5. Bob Isaacson, ARC Chairman, discussed the fact that our covenants require that home based businesses be approved. Bob presented a Home Business Request form to the Board and asked that they review and consider approving the form for distribution. Further discussion tabled until the July 19th meeting.
  5. Part-time employee review and pay adjustment: Part-time employee is due for an annual review. The Board by consensus agreed to $1/hr increase or about $17 per month total.

PUBLIC INPUT:

There were questions concerning new bulletin boards, and it was suggested that when the Association replaces the bulletin boards, they should be bigger with a soft back that would make posting easier.

A resident asked what the Board’s position is on using the Greenbelts for grazing purposes. It was stated that an ecology proposal that was submitted and approved by the Board does not allow greenbelts to be used for grazing.

The subject of the rock crusher was brought up and the manager stated he would complete the Mining & Geology permit process with the State to see if they would consider approval. Any future use of greenbelts for road base creation would still need formal board review and approval.

Meeting adjourned at 4:21 pm