GLACIER VIEW MEADOWS
ROAD AND RECREATION ASSOCIATION
April 20, 2005

ROLL CALL:
Robert Naftzger – President
Betsy Hackman –Vice-President (resigned)
Jim Doran – Treasurer
Tom Hackman – Secretary (resigned)
Larry Peterson – Director

STAFF:
Steve Horsmon
Gary Ellerman
Mary Keller

CALL TO ORDER:

Bob Naftzger called the meeting to order at 7:28 p.m. All were present except Tom and Betsy Hackman who resigned. A quorum was established.

REVIEW AGENDA:

Change as follows:

Bob Naftzger inserted a line to the agenda to state: Due to relocation to Montana, Tom and Betsy Hackman resigned their positions as Board members.

No other changes needed.

REVIEW MINUTES DATED: April 16th, 2005:

The minutes were approved by consensus.

TREASURER’S REPORT: (See enclosed)

Jim Doran gave a synopsis of the financials. The report was approved by consensus.

MANAGER’S REPORT: (See enclosed)

  1. R&R proposed budget and recommendations completed by the R&R budget committee. Jim Slewitzke is the chairman.
  2. All bank account signature changes and business account set up is complete, including internet access for viewing account status. Planning to complete W&S safe deposit box audit by end of April.
  3. New Qwest phone package installed and DSL services are operational. New website address is www.glacierviewmeadows.com with individual email addresses for each office staff member. Thanks to Ray Andress for all of his help in getting this completed!!
  4. Association liability insurance renewal is coming due in July. We are getting a competitive quote from our medical insurance rep who is now handling commercial policies.
  5. Second "Highly Valued Volunteer" appreciation award given to Gus Eykholt on April 13th.
  6. Various road grading maintenance done whenever and wherever ground thaw and weather allowed.
  7. Completed 20 new road signs to replace worn out signs. Investigating possible maintenance free sign which is affordable and will save the costs of yearly maintenance. Cost is approximately $19/sign and will last about 7 years. See example. I am seeking Board input and can also survey resident opinion at the office. It currently takes about 2 hours labor to remove, rebuild, paint, and replace each worn out sign.
  8. Planning to move existing Association 10x12 shed from 7th Filing leach field to the shop storage area for recreation storage. Requested by soccer coordinators for net storage, etc.
  9. Nominating committee for this year’s election is not yet formed and needs a chairperson. The office is trying to find volunteers for this important activity. Positions which will be open:

    10. Road & Recreation: Secretary (Tom Hackman), Vice President (Betsy Hackman)

  10. No major unplanned expenses in the last month.

COMMITTEE REPORTS:

Ecology Committee: (See enclosed)

Harry Corwin gave a synopsis of the April 7th, Ecology meeting minutes. He informed the public of on going and upcoming Ecology Committee events. Harry also invited all interested parties to the next Ecology Committee meeting to be held May 5th, at 7:00 P.M.

A.R.C.: No report given

Recreation Committee: (See old business)

Trails Committee: No report given

Fishing Committee: (See enclosed) Stan Pryzgoda spoke for the committee, he proposed changing the present Batterson Lake fishing regulations to: Catch and release fishing, barbless single hook flies and lures only, absolutely NO bait fishing. Bob Naftzger made a motion to accept the new rules for Batterson Lake as written and change the present sign at the lake to reflect such rules. Unanimous-motion passed

Website: No report given

Past Presidents Committee: No report given.

Special Reports/Glacier Gals: Ginny Doft spoke for the committee she discussed upcoming events such as the pancake breakfast on Memorial day, the bake sale during the Annual meeting and the Annual picnic on July 30th. Ginny also suggested we have the BBQ on June 24th from 3:00 PM to 8:00 PM.

Budget Committee: (See enclosed) Jim Seleitzke, chairman of the committee presented the R&R proposed budget and recommendations: 1- charge unimproved and improved lots the same dues. 2- Raise dues to the current cap of $300.00. 3- Change current dues cap to reflect current market cost of living. 4- Charge a non-refundable impact fee of $1,000 to every new residence built. 5- Charge everyone a trash fee vs. an optional service. 6- Train staff to use Yardi software. Eliminate Peachtree. 7- Hold Bi-annual audit review. 8- Move $37,000 to capitalized expenditures. 9- Create a recreational park. 10- Consider temporary salary caps and hiring freeze.

OLD BUSINESS:

A. Recreation proposal: The office staff has completed a preliminary proposal for a recreation area per the agreement made in R&R meeting last month (See layout provided). The Manager has also reviewed various sets of playground equipment and Consumer Product Safety Commission specifications on public playgrounds. Our current insurance company is quoting a cost of $63 per "apparatus" per year to provide additional liability coverage.

B. 1-Easement request: See Water & Sewer Board Meeting minutes dated: 04/20/05 as the easement request is across water & sewer parcel.

2- Road & Recreation Membership of 7 owners: Mr. Don Weixelman asked if the seven lot owners in Saddle Creek Ranches will become members in the G.V.M. Road & Recreation Association. Don stated there will be no changes to GVM roads and no new roads will be needed.

Jim Doran motioned that an informational motion be made. Based on information received and no changes to GVM roads or lay out of the Development, the Board would be receptive to the 7 lots in Saddle Creek Ranches being full members (paying full dues) of the Road &Recreation Association. As the Development gets closer to completion the Board will make a formal motion. Unanimous – motion passed

C. Fanjoy property: Steve Horsmon stated he has been in contact with the GVM Attorney. Since the attorney’s servers have not been able to locate the Fanjoys, it was suggested that GVM could safely, take the structure down and stack all materials on the property. The Board agreed by consensus that GVM staff will take down the structure and bill the Fanjoys for all cost associated with the task.

NEW BUSINESS:

A. Pit Crusher trial proposed for road base - Gary Ellerman asked the Board for permission to look into to making our own road base. The Board agreed by consensus to give the staff permission to research the feasibility of a gravel pit.

B. Driveway culvert drainage: Gary asked the Board what steps could be taken to require land owners to repair culverts. The Board suggested that the GVM staff notify the landowners as to what repairs should be made to the culvert on their property.

C. The manager discussed purchase of a used truck with a new snow plow.

D. The manager proposed a maintenance free sign to replace the existing road signs.

Steve stated the present signs cost about $40.00 each and the proposed signs about $19.00 each.

    1. Office owned soda and or snack machine to replace Pepsi service: The staff will

look into the costs of an owned machine versus the Pepsi owned machine.

PUBLIC INPUT:

A member thanked the maintenance crew for cleaning up the slash pile at gate 6.

Discussion was held concerning weeds.

The manager informed the membership that herbicide is available to GVM residents at half price through Larimer County.

Members voiced concern about the roads and the high rate of speed some members drive.

The Board Adjourned into Executive Session at 8:34 p.m.

Discussion was held regarding annual performance review and pay adjustment for Secretary. The Board agreed by consensus to give employee a 3.2% cost of living & 2.8% merit increase.

Board reconvened into regular session at 8:54 p.m.

Meeting Adjourned at 9:00 p.m.