ROLL CALL:

STAFF:

CALL TO ORDER:

REVIEW AGENDA:

APPROVAL OF MINUTES DATED: January 16, 2008

TREASURER’S REPORT: (Please see the Office for attached/enclosed as none were provided with these minutes)

MANAGER’S REPORT: Steve Horsmon presented the Manager’s Report

1. GVM has been sent to a Collection Agency regarding the disputed 2003 insurance premium increase with Linden, Bartels, and Noe Agency. I am working with our legal counsel and the agency to reach resolution. A 3-year statute of limitations for debt collection may apply to this case which may resolve the whole dispute.
2. Gary has completed the master list of projects and schedule for May-September. This is included in your handouts. Please review the list and let us know if you have any questions or concerns during the April 16^th meeting.
3. Educational articles are provided on the topics of "Common Mistakes Boards Make at Annual Meetings", "Board Meetings: Tips for Becoming More Productive", and an article about the Manager’s role at board meetings.

1. Began grading on Eiger Rd. (added more blackbase near Riddle Lake). Completed grading at Gates 2, 3, 4, 5, 6, 8, 9, and 10. We have used the remainder of the 2007-2008 road base budget repairing Eiger Rd. As agreed by all Board members by email consensus, we will begin spending 2008-2009 road material money prior to the new fiscal year. This will be treated as a deferred expense per guidance from our CPA. This is needed to allow us to get road work done before the larger Water & Sewer project begin in June.
2. Finished a new weather-proof bulletin board for Gate 3 mailbox area. A mailbox cover is not planned for this year for Gate 3, but could be done next year if approved.
3. We renewed the summer time roll-off dumpster agreement with GSI. They have raised the dumping rate from $375 to $450. We will need to raise rates or allow the trash budget overage to subsidize the service. Total negative cash flow may be $500-$700 dollars for the summer. I recommend subsidizing since the budget can afford it and rates are already 3 times the landfill rate.

COMMITTEE REPORTS:

A.R.C: Architectural Review Committee

Kelly Fox, spoke for the committee. With Board approval the ARC asked Kelly to chair the ARC Committee. Bob Naftzger moved to appoint Kelly Fox as the Chair of the Architectural Review Committee. Unanimous-motion passed

Linda Petrie, Road & Recreation Budget Committee Chair, presented the 2008-2009 Budget Committee Recommendations. Committee members are: Linda Petrie, Judy Andress, Sue Olson and Rick Snow – Road & Recreation Treasurer.

1. Despite last year’s recommendation for an increase this year, the committee does not recommend a dues increase for 08-09 fiscal year. Dues should remain at $300/yr. The budget carry-forward was better than expected and was helped by the 07-08 snow removal assessment
2. Recommend a $50,000 contribution to the 08-09 capital reserve funds.

Proposed annual road maintenance material budget increased from $60,000 (last year) to $70,000 to allow for additional road repairs needed after frozen pipe excavations.

3. The 08-09 budget carry-forward decreases in the 2009-2010 budget. The committee anticipates a needed dues rate increase of $35.00 in 2009-2010 to allow continued capital reserve contributions at $40,000 in 2009-2010 and $30,000 in 2010-2011.
4. Road & Recreation 2008- 2009 Dues Cap raised to $383.94
   Bob Naftzger publicly thanked Linda and the Committee for the time and effort put into the Budget Report.

Rules Committee: No Report

Ecology Committee: Judd Adams, Chair, presented the Ecology report: The Ecology Committee held their first meeting of the season on April 9. Judd outlined planned activities for the committee this year. The committee welcomes opportunities to provide education on weeds and the pine beetle to homeowners. There are Filing Captains who will conduct site visits for weed identification or control recommendations. Judd announced that the committee will spray for noxious weeds this year. In the past, The Association has hired contractors for Noxious Weed Control. The committee feels they can be more effective in the control of noxious weeds if volunteers spray through out the season. Last year the Association spent about $2,800 for contract spraying. The committee would like to redirect some of those funds toward new vests and sprayers.

Glacier Gals: Ginny Blanz, President, spoke for the committee. Ginny outlined upcoming events such as the Memorial Day Pancake Breakfast, Annual Meeting Bake sale, July 26^th Picnic Potluck. The Glacier Gals are moving into phase three of refurbishing the recycling area.

Nominating Committee: Linda Carroll, Chair, reported for the committee: Linda stated that there are Two (2) Openings R&R. After 8 years, Bob Naftzger, President, has chosen not to run for the R&R Board this year. Rick Snow will run for another term and residents, Sue Olson and Jere Wallack volunteered to run for the R&R Board.

OLD BUSINESS:

NEW BUSINESS:

1. Review and discuss budget committee report and recommendations:

Bob Naftzger moved to accept the Budget Committee proposal. Unanimous-motion passed.

Linda Petrie, Road & Recreation Budget Committee Chair, presented the 2008-2009 Budget Committee Recommendations.

1. Despite last year’s recommendation for an increase this year, the committee does not recommend a dues increase for 08-09 fiscal year. Dues should remain at $300/yr. The budget carry-forward was better than expected and was helped by the 07-08 snow removal assessment.
2. Recommend a $50,000 contribution to the 08-09 capital reserve funds. Proposed annual road maintenance material budget increased from $60,000 (last year) to $70,000 to allow for additional road repairs needed after frozen pipe excavations.
3. The 08-09 budget carry-forward decreases in the 2009-2010 budget. The committee anticipates a needed dues rate increase of $35.00 in 2009-2010 to allow continued capital reserve contributions at $40,000 in 2009-2010 and $30,000 in 2010-2011.
4. Road & Recreation 2008- 2009 Dues Cap raised to $383.94.
2. Review and discuss summer project list and schedule: Board Members reviewed the project list and discussed items on the list. The manager explained that some of the items listed will not be completed this year. Items will be completed on a priority system.

PUBLIC INPUT:

A member stated that volunteers are need for Buck – N – Rail fence repairs.

The Board recommended that a request for volunteers be posted in the next Viewpoint newsletter.

Jim Petrie, Water & Sewer Treasurer, explained that the Shared purchase of the replacement Backhoe Motion made on January 16^th should be changed to reflect the actual expenditure of the backhoe to the Road & Recreation Association will be $40,000. This is due to the fact that the old backhoe was purchased by the Water & Sewer Association. Any funds received for that backhoe should be returned to the Water & Sewer Association. Bob Naftzger moved to re-word the 01/16/08 motion to reflect the actual Road & Recreation shared expenditure is $40,000. The $14,000 received for the old backhoe should be returned to the Water & Sewer Association. Unanimous-motion passed.

Adjourn at 3:55 pm

The Road & Recreation Association turned the floor over to the Water & Sewer Association.

Road and Recreation will adjourn into Executive Session immediately after Water and Sewer Association Board Meeting.