ROLL CALL:

STAFF:

CALL TO ORDER:

REVIEW AGENDA: Add item 12 change: Adjourn into Executive Session (personnel discussion)

APPROVAL OF MINUTES DATED: March 18, 2009

Linda Adams moved to approve the minutes as written. Unanimous-motion passed

TREASURER’S REPORT: (Please see the Office for attached/enclosed as none were provided with these minutes)

Mike McKay presented a synopsis of the financials for the Road and Recreation Association. Road and Recreation completed the ninth month or 75% of the fiscal year. There are no significant deviations from the budget. The Board reviewed the Treasurer’s report no objections were voiced.

MANAGER’S REPORT: Steve Horsmon presented the Manager’s Report

1. The 2009-2010 Budget Committees completed their meetings in March and their reports and recommendations are included in the April board member package. Committee chairmen to present at the April 15, 2009 board meeting.
2. Operations Team Leader position interviewing was completed in March and Brian Shaneman accepted the position. Starting date was March 31. We welcome Brian to the team. His first two weeks were very productive as he immediately took on leach field construction, snow plowing, and road grading projects.
3. The seasonal roll-off dumpster will be returning for the summer in mid-May
4. We have given an application to the Larimer County Workforce Center for two summer internships. Using federal stimulus money, the Workforce Center is filling 100+ internships in the county. They will pay the hourly wage (up to 30 hrs./wk), insurance, and taxes for intern assignments. We are encouraging local youth (17-21) to apply and join us for the summer. If successful, we will use the interns for various association tasks including painting, mowing, tree trimming, organizing inventory, etc. If we do not get an intern, we have no plans to fill a part-time summer position this year in order to reduce labor costs.

1. Gate Sign material has been received by Signs First and are being cut and painted this week.
2. Deanna researched all the outstanding ARC clean-up deposits which have not been returned. These deposits represent approximately a $5,000 accounts payable liability. We need to clean this up in this budget year which will reflect the expense on the ARC Refund line item. Deanna has contacted 17 residents who originally paid the deposit to see if their property qualifies for the $250 refund. We will be making property visits next week. We have decided that deposits received from owners who have not requested the refund and have transferred their property will not be refunded.
3. Mary has received a commitment from the Forest Service to provide a presenter for Mountain Pine Beetle information at the Annual Meeting.
4. Due to continuing dry weather and poor lake conditions, the manager recommended that the board consider changing the "Catch and Release" policy at Batterson Lake this year. Riddle and Crellin Lakes are still extremely low and stocking levels will need to be low. If we receive significant moisture which fills the lakes, we could reinstate the "Catch and Release" policy. The manager recommended waiting at least until the May board meeting to decide.

COMMITTEE REPORTS:

Architectural Review Committee (A.R.C): No report given.

Ecology Committee: Judd Adams. Chair, reported for the committee, Judd outlined up coming committee activities. 1. The ecology will place a brochure box containing monthly ecology tips for weed and pine beetle control on the bulletin board. 2. The committee had an informational flyer printed and will insert into the June newsletter. 3. The committee plans to reseed the east side of Crellin Lake and clean the culverts to improve water flow. 4. There will be committee members at the annual meeting to provide education on weeds and the pine beetle to homeowners.

Linda Petrie, Road & Recreation Budget Committee Chair, presented the 2009-2010 Budget Committee Recommendations. Committee members are: Linda Petrie, Sue Olson, Charles Maybury, Bob Naftzger and Mike McKay – Road & Recreation Treasurer.

1. After review of the 09-10 proposed budget and review of the actual revenue and expenses for 08-09, the committee does not recommend a dues increase for the 09-10 fiscal year. Again, the budget carry-forward was better than expected. Along with the carry-forward from 07/08 there was more revenue than projected from collection of Previous Year’s Dues and Late Fees. In addition, Projected Operating Expenses, Personnel Expenses and Road Maintenance Expenses came in lower than projected for 08/09. (As of 3/21/09)
2. The proposed annual road maintenance material budget was increased last year from $60,000 to $70,000 to cover additional road repairs after frozen pipe excavations and additional road base. On the proposed 09/10 budget it decreases from $70,000 (for 08/09) to $50,000. This is mostly for road base.
3. The committee recommends a $40,000 contribution to the 09/10 capital reserve funds to be divided as follows:

Capital Line Item	2009-2010 Addition	New Balance	Projected Use
Office Equip	$ 1,000	$ 3,747	Future Computer Replacement
Grader Replacement	$ 25,000	$81,464	Projected Replacement 4-5 yrs
Mower/Plows/Snow Removal Equip	$ 1,000	$13,802	Replace snow plow/equipment
Building/Yards	$ 10,000	$21,023	GVM entry gate sign improvement
GMC Replacement	$ 1,000	$25,692	Replacement fund. Split with W&S
F350 Truck Replacement (50%)	$ 1,000	$12,994	" " "
Dodge Truck Replacement (50%)	$ 1,000	$13,098	" " "
Total Capital Balance After 2009-2010 $40,000 transfer	$40,000

4. After both GVM boards of directors requested a review of health insurance benefits and premiums, the committee recommends that the GVM Personnel Benefits Program budget be increased to provide an additional $166 per month per employee for health care benefits. The current amount of $234 per month has not been increased since 2000. Although high deductible health insurance can be obtained for some employees at the current benefit amount, this would provide help with the deductibles or other needed health benefits (such as dental/vision/disability/preventative, etc). GVM will still be paying much less than a group plan would cost. The GVM employee benefit is lower than that of nearby Crystal Lakes. This could be done without an increase in the GVM R&R dues and without decreasing GVM services.
5. The committee recommends that the merit pool remain in the budget. It was agreed on that if an employee increased his/her production by continued education, above average efforts, etc, that employee should be entitled to a merit increase.
6. The R&R dues have not been increased since 2005. The committee understands that a dues rate increase of approximately $35 may be needed in 2010-2011 to allow continued capital reserve contributions at $40,000 in 2010-2011 and the following year.

   Road & Recreation Dues Cap Summary

   2005-2006 - Cap raised by membership vote from $300/yr to $350/yr

   2006-2007 - Cap raised by 2005 CPI-U 3.4% to $361.90

   2007-2008 - Cap raised by 2006 CPI-U 3.2% to $373.48

   2008-2009 – Cap raised by 2007 CPI-U 2.8% to $383.94

   2009-2010 – Cap raised by 2008 CPI-U 3.8% to $398.53

Linda Adams moved to accept the budget report and recommendations as presented. The 09-10 budget should include an $83 monthly increase to the GVM full-time employee medical flexible spending allowance. This represents one-half of a $166 total increase to the current monthly benefit of $234. The Water & Sewer Association shall pay the other half of the benefit. Unanimous-motion passed.

COMMUNITY ACTIVITY REPORTS:

Glacier Gals: Ginny Blanz, President, reported for the Glacier Gals: Ginny reported that the Glacier Gals are busy getting ready for the Memorial Day pancake breakfast and the annual meeting bake sale. They continue to stay busy with ongoing activities with no problems.

OLD BUSINESS:

NEW BUSINESS:

A. Nominating Committee

PUBLIC INPUT:

The Boards notified and invited the public to attend a Water & Sewer business session that will begin immediately after the executive session.