GLACIER VIEW MEADOWS
ROAD AND RECREATION ASSOCIATION
March 21, 2007

ROLL CALL:

Robert Naftzger – President
Linda Adams – Vice-President
Rick Snow – Treasurer
Jack Carroll – Secretary
Diana Lustick – Director

STAFF:

Steve Horsmon
Mary Keller

CALL TO ORDER:

The meeting was called to order by Bob Naftzger, President, at 3:23 p.m.
All were present, and a quorum was established.

REVIEW AGENDA:

Under 8) New Business: add e. Covenants Modification

APPROVAL OF MINUTES DATED:

February 21, 2007 Minutes were reviewed and accepted as written by consensus.

TREASURER’S REPORT: (See Office for enclosed as it was not furnished with these minutes)

Rick Snow presented the treasurer’s report for the Road and Recreation Association. (See manager’s report) Road and Recreation is in the eighth month of the fiscal year and running 6.6% over budget. This is due to snow removal and depletion of the contingency budget.

MANAGER’S REPORT: Steve Horsmon presented the Manager’s Report

General Office and Budget Updates:

  1. We have volunteer chairpersons for both Budget Committees and the ARC. Need to formally appoint these people during New Business for each Association.
  2. 2007-2008 proposed budgets have been completed for each Association. Budget committee meetings and proposals will be complete before the April board meetings. Recommendations will be presented at the April board meetings.

Road and Recreation Association

  1. After 8 months into the budget, we are running 6.6% over the total budget. This reflects February payments for snow removal and $10,500 contingency expense. With regular expenses continuing for the last 4 months of the fiscal year, the budget overrun percentage will continue to increase. This issue will be addressed by the R&R Budget Committee and the pending snow removal assessment.
  2. Met with FEMA representatives this month to discuss reimbursement for snow removal costs on Eiger Rd. (owned by Larimer County). They have approved reimbursement of 75% of our claim of $2200.00 plus 3% administrative costs. This is based on 48 hours of contract work expenses on 12/23/06 and 12/24/06.
  3. We have begun the process of assessing needed road and culvert repairs. The following projects are considered priorities for the spring. Some have already been completed.
    1. Green Mtn. Dr. across Crellin Lake dam. (complete)
    2. Gate 6 mailbox area (complete)
    3. Mt. Moriah Dr. at Gate 2 (complete)
    4. Eiger Rd. in front of paper boxes (complete)
    5. Montcalm Dr. and Montcalm Ct. ditch and culvert
    6. Mt. Parnassus Ct. and cul-de-sac – new home construction
    7. Byer’s Peak Ct. and cul-de-sac – new home construction
    8. Montcalm Dr. from intersection with Mt. Everest to LeConte Dr. (multiple culverts)
    9. Iron Mtn. Dr. switchbacks south of Mt. Champion intersection
  4. The road grader repairs came to $24,000 ($11K parts, $13K labor). $22,000 was charged to capital. Repairs included hydraulic lines and seals, bushings, rear wheel bearings, front wheel drive sensors, blade wear pads, new snow plow controls, new front tires, new seat, lift cylinder O-rings, and steering tie rods and bushings.
  5. New slash pile location will be at Meadow Mtn. Dr and Mt. St. Helen Ct in the 12th Filing. We are waiting for ground to dry out so we can open the area for spring clean up efforts.
  6. Working with Ecology Committee on possible grant application for the Habitat Partnership Program (HPP). Judd Adams is helping to determine if our reclamation work on the Crellin Lake area would qualify for this grant. Amount is not known at this time.
  7. As a part of on going education of Board members, included in the Board packet are
    1. Origin and appropriate use of GVM greenbelts.
    2. Articles from Community E- ssentials:
      a) Who does "our" Attorney represent anyway?
      b) Common collection terms.

    On the Subject of item C: Board members and public informed the manager of additional culverts that need to be replaced and or cleaned out.

    On the Subject of item D: Randy Mae informed the Board that people are still dumping slash in the old slash pile.

COMMITTEE REPORTS:

A.R.C: (Architectural Review Committee) No Report

Ecology Committee: No report

Glacier Gals: Ginny Blanz, President, spoke for the Glacier Gals. Ginny gave a synopsis of the Glacier Gals activities and up coming projects. She stated that the Glacier Gals will purchase a microwave oven for the GVM basement. They also plan to start refurbishing the Glacier View entrance signs.

Nominating Committee: No report

Rules Committee: No report

OLD BUSINESS:

  1. Snow removal cost summary: The Board and manager discussed the current snow removal cost status. Plans are to wait until the April Board Meeting to finalize the assessment amount. The manager reminded the board about the limitations on special assessments per article 7.3 of the By-laws.

NEW BUSINESS:

  1. ARC (Architectural Review Committee) membership appointment: Lee Barker, ARC Committee Member, stated that he had been asked to chair the A.R.C. Lee presented his qualifications and goals for the ARC committee. Bob Naftzger moved to appoint Lee Barker the Architectural Review Committee Chairman. Unanimous-motion passed.
  2. Budget Committee Chair appointment: The manager stated that Linda Petrie volunteered to chair the Budget Committee. Bob Naftzger moved to appoint Linda Petrie the Budget Committee Chairman. Unanimous-motion passed
  3. Nominating Committee Chair appointment: Bob Naftzger moved to appoint Linda Carroll the Nominating Committee Chairman. Unanimous-motion passed.
  4. Saddle Creek Ranch Agreements vs. new subdivision plans

The manager asked the board what their position is on agreements made with the Saddle Creek Ranch sub-division. The Board discussed the fact that agreements made between the board and Mr. Weixelman are for the Saddle Creek Ranch sub-division only. Since the property is now being marketed as Saddle Creek Land and is in 35+ acre parcels, all prior agreements should be null and void.

Bob Naftzger moved that since there has been a change in the sub-division plan, prior agreements are no longer applicable and all motions that make reference to the Saddle Creek Ranch sub-division shall be rescinded. Unanimous-motion passed.

E. Modification of covenants: Bob Naftzger stated that it had been brought to his attention several members of Glacier View Meadows would like the covenants modified to allow other types of animals such as goats and alpacas on horse properties. A change in the covenants would require 2/3 of the full membership. After discussion the majority of the Board agreed that due to fencing issues, water augmentation restrictions and other problems, it is not feasible to allow livestock, other than horses, on horse property.

PUBLIC INPUT:

A resident asked about the use of snowmobiles in the greenbelts? The manager referred to the Ecology Committee Position Report on greenbelt usage on that the use of off road vehicles on the greenbelts is against the rules. Since the Position Report has already been accepted as the official greenbelt usage rules by Board motion, it is considered the same as all other covenants and rules & regulations.

Adjourned @ 4:10 pm