GLACIER VIEW MEADOWS

ROAD AND RECREATION ASSOCIATION

February 15, 2003

 

 

ROLL CALL:

Chuck Huddleson - President

Larry Peterson -Vice-President

Robert Naftzger – Secretary

Gary Stanton – Treasurer

Frank McCormick - Director

 

STAFF:

Kent J. Christen

Betsy Hackman

 

CALL TO ORDER:

Larry Peterson called the meeting to order at 9:00 a.m.  All were present.

 

AMEND AGENDA:

Agenda was amended to add 12) Executive Session and under New Business D) Review of Recreation Charter.

 

REVIEW MINUTES DATED January 18th, 2003 Joint Minutes:

The minutes were approved as submitted.

 

REVIEW MINUTES DATED January 18th, 2003:

The minutes were approved as submitted.

 

TREASURER’S REPORT: (enclosed)

Gary Stanton gave the report on the financials.  He gave the Board a brief overview of where we are at this point in the year.  We are on target.  Kent Christen stated that our new insurance would cost approximately $5,000.00 without liability for the Road and Recreation Association.  He told the Board that our agent informed us that no insurance company is covering homeowner associations for liability.  Chuck Huddleson stated the importance of having liability insurance even if the company providing it has a B rating.  The Board agreed that we should get any quote we can at this point.  The Treasurer’s report was accepted as submitted. 

 

MANAGER’S REPORT: (enclosed)

Kent outlined his plan for the water truck.  He stated that the truck could probably carry a 1,700 gallon tank, but he wanted to test it with a 1,000 gallon tank.  The Board agreed that this was a good idea.  Kent notified the Board that any additional pedestal mailboxes added would be at our cost according to Wanita at the Livermore post office.  He explained to the Board that during Kelly Curtis’s term, the post office states there was an agreement between them and GVM to cover the existing boxes.  Glacier View Meadows never did this and now the post office is telling us they will no longer furnish the infrastructure for future expansion.  Chuck stated that we should contact the postmaster and get to the bottom of this.  Kent asked the Board their advice on stocking Batterson Lake for the fourth of July holiday.  He stated that the money is in the budget, and Frank McCormick commented that it should be left there until we see what happens with the drought situation.  The Manager’s report was accepted as submitted.

 

PUBLIC INPUT: None

     

COMMITTEE REPORTS:  No Committee Reports

 

RULES COMMITTEE:

The Board reviewed the revised charter for the Rules Committee and approved it.  They reviewed the R&R action plan and requested that the Rules Committee make the following changes:

Strike 1.D and revise 1.A to be more accurate.  Also on C) change name of Secretary to Executive Assistant, currently using the “Secretary” job description until joint board approval, and delete the “approved by R&R 1/18/03” from the document. 

 

OLD BUSINESS:

 

A)    A.R.C. Rules and Regulations Revision/A.R.C. Charter: After looking over the A.R.C. Charter, the Board decided some changes needed to be made.  Alan Curtis stated that there has been a problem getting a quorum at A.R.C. meetings due in part to Roger Sharpe’s absence.  He stated that the alternate members are always able to attend and if they were allowed to vote the problem would be solved.  In order to make this change it was discovered that the by-laws would need to be changed.  Chuck Huddleson made a motion to make an emergency temporary by-law change of Article 10. F. which reads the A.R.C. will be a 5 member standing committee to amend it to read; the A.R.C. shall be a standing committee of no less than 3 members.  Effective 2/15/03.  – Unanimous – motion passed.  It was noted that this change would be submitted to the membership on the ballot for a vote at the Annual Meeting.  Chuck made a motion that alternate members appointed to the A.R.C. be voting members. – Unanimous – motion passed.  Frank McCormick made a motion to appoint Alan Curtis as Chairperson of the A.R.C. Committee. – Unanimous – motion passed.  It was decided that the charter would need to be changed to read the following; committee membership will consist of at least 3 members.  Under 6) on page 3: without a quorum which shall be 3 excluding ex-officio members.  Bob Naftzger made a motion to approve the A.R.C. Charter with current changes of 2/15/03.  Unanimous – motion passed.  Gus Eykholt pointed out that another change would be needed to the charter and it involved the titles of A.C.C. vs. A.R.C. and the responsibilities of each entity.  The Board agreed that the change needed to be made.  The Board reviewed the revised A.R.C. Rules and Regulations paragraph by paragraph and Alan Curtis recorded the changes.  He will type up the revised charter and Rules and Regulations.

 

B)     Benefits – Bob Naftzger – Tabled

 

C)    Mistletoe Issues – Tabled

 

D)    ATV Rules and Regulations – Tabled

 

E)     Status of Water Truck Retrofit - *See Manager’s Report

 

NEW BUSINESS:

 

A.    Audit Contract Fiscal Year 02-03 – Tabled to Joint meeting

B.     Status of Filing 9 Lot 33 – Due to the lack of response from the property owner we will consult with our attorney and see what the county will due about the complaints the office mailed.

C.    Security Patrol – Frank McCormick – Tabled to Joint meeting

 

It was decided that the Master Book would need to be assessed and perused by March 10th, 2003.

 

Meeting Adjourned at 1:07 p.m.