ROLL CALL:

STAFF:

CALL TO ORDER:

REVIEW AGENDA:

APPROVAL OF MINUTES DATED: October 17, 2008

TREASURER’S REPORT: (Please see the Office for attached/enclosed as none were provided with these minutes)

MANAGER’S REPORT: Steve Horsmon presented the Manager’s Report

1. Met with the GVM insurance administrator in December. Although rates have increased for the individual policies, the GVM benefit of $234 is still about 50% of a single person rate on a high-deductible plan. I don’t recommend a benefit increase this year. Some employees have chosen to participate in an AFLAC supplemental plan which does not cost the Association anything. We are using the W&S account to process the pre-tax payroll deductions for these policies.
2. Budgets for both Associations are in control with no unplanned expenses.
3. GVM map redesign project is on hold until next summer. Road name changes will be taking place beginning spring, 2008. If maps run low, we will make B&W copies.
4. Renewed Directors and Officer’s Insurance with Philadelphia, Ins. and automobile policies with Safeco Insurance, Co.
5. Realtor reports for 2007 show that 35 homes and 37 lots sold last year in GVM. This does not include foreclosed homes that sold. Detailed reports are available.
6. Educational articles are provided on the topics of bankruptcy law, how foreclosures are affecting HOA’s, and the Top 3 Resolutions for Association Boards.

1. Mild weather has saved early season snow plowing expenses. We have been trying to clear roads with smaller accumulations to allow faster melt off and prevent thick ice from forming. Sanding is done whenever trouble spots become very bad or when complaints increase.
2. Purchased a vibration attachment ($300) to help break loose the freezing and sticking gravel in the gravel hopper. Also purchased a lightweight snow blower ($480) to help with larger snow accumulations in the trash area and community building walkways.
3. Planning to enlarge the turn-around area at the end of Windom Ct. We will consult with affected property owners before work begins.
4. Worked with ARC to develop a follow-up process for all ARC applications and construction projects.
5. Completed gate repair and bentonite application at Riddle. Water is starting to fill already. Need to plan for early fish stocking on this lake.
6. Started a new vehicle maintenance and operator log process for 2008 to improve record keeping and ownership of required maintenance for all equipment and vehicles.
7. New bulletin boards have been designed and are being built for Gate 1, 6, and 8 mailbox enclosures.
8. Sent notification of fines for property owners who have not responded to inoperative car letters.

COMMITTEE REPORTS:

A.R.C: Architectural Review Committee

Kelly Fox, spoke for the committee. Kelly presented a spread sheet for architectural tracking. The tracking file is in response to the board’s audit report and recommendations. The architectural tracking file will provide an up to date status on all A.R.C. applications. The tracking process is expected to improve the follow up process for committee members and office staff.

Rules Committee: No Report

Ecology Committee: No Report

Glacier Gals: Ginny Blanz, spoke for the committee. Ginny reported that 2007 was a successful year for the Glacier Gals. Membership is up and the budget is healthy.

A. None

1. Shared purchase of replacement backhoe: The staff with input from Board members completed a Backhoe rating comparison of six units both new and used. The Case 580SM+ (new) received the highest overall rating. The Board determined that they will agree to share the expenditure with Water & Sewer. Also, the Association will provide a new low cost service of exposing ends of driveway culverts to allow clean out. Bob Naftzger moved to authorize the shared expenditure of up to $70,000 for the purchase of the Case 580SM+ Backhoe to be shared 50/50 with the Water and Sewer Association. Unanimous-motion passed.

A letter was presented to the Board for a member concerning the ATV policy and constant abuse of our roads by underage children. The member stated that he almost hit a child that was on an ATV driving too fast around a blind corner. It was suggested that if an individual on an ATV becomes a nuisance call the Sheriff. It was also suggested that a sign be placed at the gates stating that guests of members are required to adhere to the rules and regulations of the Association.

A member asked about the possibility of doing an impact study on Alpacas. The Board was in agreement that the member on his own could collect data to present to the Board. There is probably enough impact information available to conduct a table top study. There was concern voiced by the Board and audience about doing a study that would violate the covenants and water augmentation plan.

The above topics were brought up in public discussion and no business decisions were made.