GLACIER VIEW MEADOWS

ROAD AND RECREATION ASSOCIATION

January 18, 2003

 

 Approved 2/15/03

 

ROLL CALL:

Chuck Huddleson - President

Larry Peterson -Vice-President

Robert Naftzger – Secretary

Gary Stanton – Treasurer

Frank McCormick - Director

 

STAFF:

Kent J. Christen

Betsy Hackman

 

CALL TO ORDER:

Chuck Huddleson called meeting to order at 8:10 a.m.  All were present.

 

AMEND AGENDA:

Agenda was amended to put 5) Review/Discussion of Architectural Violations Filing 9, Lot 33 in the 2) slot and move Review of Minutes to the 3) slot.

 

REVIEW/DISCUSSION OF ARCHITECTURAL VIOLATIONS FILING 9, LOT 33:

The Board reviewed a report written by the ARC citing the history of this property. (enclosed)  Kent Christen outlined the current situation with this property and stated that there have been numerous complaints, and several formally filed.  He informed the Board that he had talked with Larimer County and was in the process of collecting county complaint forms from the Fanjoy’s neighbors.  After some discussion, Chuck Huddleson made a motion to revoke ARC approval for filing 9, lot 33, have the owner remove their motor home within 30 days of notification by certified mail, remove the house foundation, foam and other related infrastructure, and if after 30 days the above hasn’t been completed, remit to our attorney.  Unanimous – motion passed. 

 

REVIEW MINUTES DATED December 14th, 2002:

Frank McCormick pointed out on the 2nd page that ATV proposal should read ATV action plan.  The minutes were accepted as written with changes.

 

TREASURER’S REPORT: (enclosed)

Gary Stanton gave the report on the financials.  He stated that we are at 95% of collections even though at this point we should be at 100%.  He stated that he was concerned by the road operations expenses being at 58% at this point in the year, but was informed that this overage would even out during spring projects.

 

Bob Naftzger asked Gary if it might be possible to offer GVM employees a 401K package with the current budget.  After some discussion it was determined that this would be possible.  Bob informed the Board that he would discuss the possibility with the Water and Sewer Board.  The Treasurer’s report was accepted as submitted.

 

MANAGER’S REPORT: Tabled to Joint Meeting

 

PUBLIC INPUT: None

     

COMMITTEE REPORTS:  No Committee Reports

 

OLD BUSINESS:

 

A)    ATV Rules and Regulations: Frank McCormick brought up a concern that the ATV action plan proposed by the Rules Committee does not address the main issue that started the whole ATV review, namely the safety of children.  The Board also determined that the Rules Committee proposal was a list of suggestions instead of rules and regulations.

 

Meeting in recess at 8:55 a.m. (to be continued after Joint Meeting)

 

Meeting re-convened at 11:20 a.m.

 

  1. ATV Rules and Regulations (continued):  BJ Buhrman spoke for the Rules Committee and stated that when formulating the ATV action plan the Committee saw broader issues in addition to the child safety issue.  Chuck Huddleson questioned the enforcement of ATV rules and regulations and if a formal rules and regulations system would make Glacier View liable.  After some discussion, the Board directed BJ Buhrman to collect input on the ATV issue from the general membership, use the OHV plan and member ideas to formulate a list of rules and regulations, and to bring this list to the Board for review.  Chuck stated that our attorney should look at the final list from a legal perspective and the rest of the Board agreed that this was a good idea.  Chuck let BJ know that the Board never decided to put the ATV proposal to a vote by the membership at the annual meeting as stated in the website, and asked if he would relay this to Jim Chisholm and have the phrase changed to comment from members instead of approval of members.

 

Management Audit Action Plan:  After looking at the audit action plan, the Board addressed BJ.  Chuck explained that they were not interested, at this time, in formulating a hiring policy due to the fact that Glacier View is an “at will” employer and a hiring policy would establish a contract between Glacier View and an employee opening us up to all sorts of legal issues.  The Board addressed the section of the plan about committees and discussed the status of the Recreation Committee.  The Board directed BJ to come up with guidelines for the committee.  Gus Eykholt stated that due to the status of the Recreation Committee as a standing committee, the Board could dictate what needs to be included in its charter.

 

It was decided that the minutes would be e-mailed to all Board members to review motions and that motions would be read aloud at the next board meeting by the Executive Assistant.  Furthermore, motions are to be put in the motion book and have an acted on date.  The Rules Committee will get a copy of the motions for their review.

 

It was decided that the creation of a set procedure for the annual meeting would be tabled to the next Joint Meeting.  The action plan was accepted with changes.

 

  1. Review/Discussion of Proposed ARC Regulations Revision 2003 – Tabled to next R&R meeting.

 

  1. Status of Road Modifications/Speed Bumps:  Kent asked the Board for direction on this matter.  He stated that he tried some test sites and they were not effective or feasible.  He also stated that he had looked into purchasing speed bumps and that the amount we would need would cost $4-5,000.  Larry Peterson made a motion to rescind the action on speed bumps and pursue other options.  Unanimous – motion passed.

 

OLD BUSINESS:

 

  1. Mistletoe:  Tabled to next R&R meeting

 

  1. Complaint (Wood) Filing 08 Lot 72 – After some discussion it was decided that a letter would be sent to the Woods requesting them to turn out their lights or face possible further Board action.

 

The Board was reminded that the new ARC charter had not been approved.  The Board tabled this to the next R&R meeting.

 

Meeting adjourned at 12:35 p.m.