GLACIER VIEW MEADOWS

ROAD AND RECREATION ASSOCIATION

WATER AND SEWER ASSOCIATION

ANNUAL MEETING

June 28th, 2003

 

 

 

ATTENDANCE:

Water and Sewer                                                 Road and Recreation

Jerry Ryan-President                                                      Chuck Huddleson-President (excused)

Lynn Johnson – Vice-President                          Larry Peterson – Vice-President

Eugene Watt-Treasurer                                      Gary Stanton-Treasurer

Frank Winter-Secretary                                      Robert Naftzger-Secretary

Ralph Goble-Director (excused)                        Frank McCormick – Director (excused)

 

STAFF:

Kent J. Christen-General Manager

Betsy Hackman – Executive Assistant

Mary Keller - Secretary

 

CALL TO ORDER:

Jerry Ryan called the meeting to order at 9:02 am.  All were present except Ralph Goble, Chuck Huddleson, and Frank McCormick.  They were all excused.  It was confirmed that the Viewpoint announcing the Annual Meeting went out 30 days prior by first class mail by Larry Peterson and Frank Winter.

 

ANNOUNCEMENTS: (Enclosed)

A public vote was taken by a show of hands to validate the Annual Meeting ballot with the absence of a Nominating Committee. – Majority in favor.  Another vote was taken to move the voting up on the agenda to item #8.  Public input was moved to item #5 and everything else followed consecutively. – Majority in favor.  The Chair verified the visible majority on each issue. 

 

Art Fry was honored for his years of service.  The Annual Meeting marked his last day.  He was given a golden toy septic truck and a bonus for his work for the Glacier View Meadows Association.

 

REVIEW OF ANNUAL MEETING MINUTES DATED JUNE 29TH, 2002

Gene Watt made a motion to accept the minutes as written.  Approved.

 

STAFF INTRODUCTIONS:  All staff of Glacier View were introduced to the public including our new employee Mary Keller.

 

PUBLIC INPUT: Allene Niehaus recognized the GVM Fire Department and the Glacier Gals for an excellent year of volunteerism.  Gus Eykholt talked about the trails available for resident use including the new self-guided nature trail and the Porter Trail.  Diane Morison asked the Boards to consider renaming the fire barn The Paul Porter Community Center.  It was pointed out that Paul already had memorials and that it would go on the next meeting agenda.  Kent announced that Batterson Lake is now catch and release only.  The other lakes can still be fished with bait.  Ted Blevins complemented the Association on its new road maintenance work..

 

NEW BUSINESS:

9)  By-Law Amendment Changes: The manager explained the reasons the Board desired the wording changed to clarify the responsibility of the R&R Committee.  Kent Christen explained the $40,000.00 carry over to the General Operations R&R account and what the vote entailed and the allowable use of the funds.  Jim Chisholm spoke for the Rules Committee to communicate his disapproval of the proposed By-Law change.  He and the Boards discussed the issue on the pros and cons of the change.

 

TREASURER’S REPORT: (Enclosed)

Gary Stanton gave the report for the Road and Recreation Association.  He stated that the March snowstorm put us over budget by $35,000.00.  Kent Christen stated that we hoped to break even despite this expense.  Gary stated that the audit went well.

 

Gene Watt gave the report for the Water and Sewer Association.  He stated that the audit went fine and that we are in good shape financially.

 

PRESIDENTS REPORTS: (Enclosed)

Larry Peterson gave the report for the Road and Recreation Association.  Jerry Ryan gave the report for the Water and Sewer Association.

 

MANAGER’S REPORT: 

Kent Christen announced that the EPA had finally approved the leach fields in the 7th and 12th filings and that the State had given us the go ahead with the projects.  The 12th filing projects are close to completion.  Kent announced that the Water and Sewer Association is looking for a loan in the amount of $300,000.00 for certain projects.  He also announced that there is a serious water leak and to call the office with any information/leads as to where it is coming from:

 

BUDGET COMMITTEE PROPOSAL AND RECOMMENDATIONS

A)  Road and Recreation (enclosed) – Kent Christen reported for Mike Schutte of the Budget Committee.  He stated that the estimated $40,000.00 being transferred from residual special assessment funds to capital expenditures would allow additional road improvement on areas of the subdivision currently improved, versus holding the funds indefinitely awaiting new development.  The Budget Committee had also suggested that GVM consider replacing the wooden road signs with metal reflective signs, and look into basic dental and life insurance benefits for GVM employees.  The report addressed the dues increase in the written report and stated that the increase was necessary due to the recent addition of a blade operator, increased benefit package, and accelerated road improvements.  It also recommended that dues for unimproved and improved lots be the same.

B)     Gene Watt spoke for the  Water and Sewer Budget Committee and stated that Green Mountain Meadows is definitely part of the augmentation plan.  Other contingent properties like Deer Meadows are still in contention.  Gene explained the 3 part budget to the audience and talked about the proposed budget for fiscal year 03-04.

 

JOINT COMMITTEE REPORTS:

 

A)    Rules Committee: Jim Chisholm reported for the committee.  He publicly thanked the committee for all of their efforts.  He summarized the committee’s accomplishments and its responsibilities.  He also briefly outlined the management audit its findings.

B)      Records & Information Committee: no report

C)    Nominating Committee: no report

D)    Past Presidents Advisory Committee:  no report

E)     Glacier Gals: Irene Townsley gave the report for the Glacier Gals.  She outlined their various activities and announced that the clean-up day would take place on August 2nd at 8:00 am.

F)     Viewpoint Committee: no report

G)    Website Committee:  Jim Chisholm reported that the website has had heavy use.

 

Kent Christen spoke for the S.I.A. and talked about the dry well in the 12th.  He stated that the majority of money from the S.I.A. would be spent in the 12th filing.  The S.I.A. hopes to be complete with projects by the close of 03-04 fiscal year.

 

H)    Ecology Committee: Harry Corwin spoke for the committee and summarized all   the projects that the committee is in charge of, and educated the audience on mistletoe and other ecological topics.

I)       ARC: Alan Curtis spoke for the committee. (enclosed)

J)       Recreation Committee: Diane Morison asked for any suggestions the community had for the committee as far as events or equipment.

 

ELECTION RESULTS:

 

Road and Recreation:  Betsy and Tom Hackman were elected to fill the vacant positions.

Water and Sewer:  Gene Watt and Jerry Ryan were elected to serve another term.

 

The By-Law amendment change in Article 10-Committees, 10.1 listed on the Water and  Sewer and Road and Recreation ballot was voted down by the public in attendance.

 

The request for the transfer of residual funds in the amount of estimated $40,000.00 was approved by majority vote to be moved to Road and Recreation General Operating Account.

 

Meeting Adjourned.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

GLACIER VIEW MEADOWS

ROAD AND RECREATION ASSOCIATION

OFFICERS MEETING

JUNE 28TH, 2003

 

Roll Call:

 

Bob Naftzger, Larry Peterson, Betsy Hackman, and Tom Hackman were present.  Frank McCormick was absent and was excused.

 

Board Appointments:

 

After brief discussion the officers of the Board were given their new titles.

 

Larry Peterson – President

Frank McCormick – Vice-President

Bob Naftzger – Secretary

Tom Hackman – Treasurer

Betsy Hackman – Director

 

It was decided that the next R&R meeting would take place on July 20th, 2003 at 9:00 am.

 

Meeting Adjourned at 12:10 pm