Approved 06/24/01 GLACIER VIEW MEADOWS
ROAD
AND RECREATION ASSOCIATION
WATER AND SEWER
ASSOCIATION
ANNUAL MEETING
JUNE 24TH,
2000
Roger Shea-President Ralph Goble-President
Mark Ahart-Vice President Max Beavers-Vice-President
Tim Simpson-Secretary Dan Smedra-Treasurer
Merle Niehaus-Treasurer Jerry Ryan-Director
Marilyn Buhrman-Asst. Treasurer Justin Franz-Asst. Director
Kent Christen-Operations Supervisor
Scott Niebur-Maintenance I
Dorothy Anders-Secretary
Michele DeVore-Bookkeeper
Roger Shea called meeting to order at 9:07 A.M.
Both Boards established quorum.
Established 30 days first class mailing requirement was met.
DATED JUNE 26TH, 1999
Ralph Goble moved to approve the minutes as written, Mark Ahart second. UNANIMOUS.
The Board members introduce themselves, each with a brief personal history, and presented each staff member to the audience.
Questions immediately came from the floor as to the circumstances surrounding the recent situation involving the former manager Mr. Grant Parker.
Mr. Roger Shea, under advice of legal counsel informed the audience that employer/employee confidentially issues applied, to protect the Association and the rights of Mr. Grant Parker no details could be revealed, other than a quorum of both Boards voted to terminate Mr. Parker for reasonable cause.
Mr. Shea did offer to release all applicable information resulting in the termination if Mr. Parker signed a legal release form. Mr. Parker, who was present, declined.
The election to fill vacant positions on the Board progressed, announcement of three openings for the Water and Sewer Board, two openings on the Road and Recreation Board.
The 2000-2001 Nominating Committee was introduced: Linda Goble; acting chair, Mark Ahart, Kelly Curtis, and Paula Rodgers. Their goals and directives were to poll the community and, recruit and interview potential candidates, and present a slate of candidates for election, exceeding the vacant positions by at least one candidate. The public was cautioned to not vote until all prospective candidates had spoken, and nominations from the floor were taken and closed.
Retiring members of Water and Sewer were Ralph Goble, Dan Smedra, and Max Beavers.
Nominations for Water and Sewer were Carl Bahus, Landis Clark, Jerry Eubanks, Jim Lasch, and Keith Weeks. Nominations from the floor named Alinea Coy.
Retiring from the Road and Recreation Board were Roger Shea and Merle Niehaus.
Nominations for the Road and Recreation were Joe Anders, Peggy Bahus, Merle Niehaus, and Stan Pryzgoda. Marsella Johnson was nominated from the floor.
The candidates all introduced themselves, and each gave a brief speech as to their qualifications and interest/reasons for running. Questions were taken from the floor directed at each nominee, when all candidates had been presented the Board closed nominations from the floor. The nominees were listed at the front of the meeting hall.
A recess was called after an explanation of voting policies and procedures from the Board. Ballots cast were directed to the secretary in charge of the locked ballot box.
The meeting resumed at 10:50 A.M.
WATER AND SEWER TREASURERS REPORT (SEE ATTACHED)
Dan Smedra spoke on the status of the Water and Sewer 2000-2001 budget. He apologized to the assembly in that the Water and Sewer Board did not have an approved budget in place to present to the membership.
He went on to explain that the Budget Committee submitted three separate proposals to the Board, but each was prepared with inadequate or incorrect information, not at fault the committee itself.
He also cited the computer conversion at fault, in that unlike standard accounting practice, management elected to transfer total bookkeeping to the new system in mid- year, without continuing a correlating backup within the old system.
He emphasized that the restructuring of the budget must become the top priority of the 2000-2001 Water and Sewer Board, and when complete and approved conduct a special mailing to all members for their review.
He closed with a question and answer period from the assembly.
Merle Niehaus (see attached) presented the assembly with the proposed 2000-2001 Road and Recreation Association budget. Specifics to include one more assessment, which will complete all prior planned road and court improvements. He explained the priorities had changed as to the circumference of courts, and the width and depth of basing the road improvement.
The projected carryover in operating is $21,730.00, total revenue is $211,119.00. The Ecology club was granted $3,000.00 to weed and pest control, $5,750.00 for fish/recreation. Personnel expenditures among the operating/maintenance staff were reverted to a 50/50 split with Water and Sewer for ease of accounting.
The Special Assessment budget showed a carry forward of $62,812.00 for yearend 00-01. The Trash budget was carry forward of $15,000.00.
In general Road and Recreation financials looked excellent, the Association was solvent, and no dues increase is warranted at this time. He did caution the public that we have been living off the prior years surplus, after 2000-2001 the actual dues structure will not meet expenditures. Road and Recreation will possibly need a dues increase 2001-2002 to meet current spending levels.
John Calhoun (see attached) presented the re-write of the Architectural Control Committee. Current members include Nancy Chapnick, Joe Anders, Greg Harris, and David Muth.
The year activity included 16 homes, 6 additions, 12 garages, 15 sheds, 1 outbuilding, and 8 others.
He stated to the assembly that modular homes continue to be submitted as incomplete plans, often require major changes to offset a linear, boxlike appearance, and require a substantial time investment to monitor their approval.
Discussion was held on the implementation of an impact fee relative to new construction, and the continuing problem of residents gaining approval for plans, and then altering the structure during construction.
May 27th and July 8th designated as workdays. The Glacier Gals are designating funds for the retrofit of the old Fire Barn, Road and Recreation Association budgeted $4,000.00 for Capital Building Improvement. New carpet was purchased G.V.M. office building for the basement. New lighting purchased at the trash disposal.
The committee always open and welcome to new members.
The Demonstration Garden is in the second year, information box added with brochures, a tank was added to collect rainwater and the drip irrigation system is self-sufficient.
Drought resistant plants are recommended in G.V.M., info available at the office. The workday for Crellin Trail is July 8th, 2000. Plans underway for a unified trail system linking all filings of G.V.M. the county is currently assessing the problem of Mountain Pine Beetle and also will assist in the research area of weed control within G.V.M. greenbelts.
Plans under way for the installation of Phase II the 12th Filing Water System. The project will be complete by summers end. Upon completion the affected lots will be assessed an availability fee of $5,305.00.
After payment of the water system any surplus funds will carry forward to complete the sewer system in the 12th filing.
Any funds remaining will be prioritized between finishing needed roadwork in the 12th and completing water and sewer services 8th filing, Quandry Ct.
Ralph Goble presents 12th filing well complete tested at 15 G.P.M. currently experiencing radium problems; this can be treated easily with minor engineering.
Phase II Water System currently underway. 1400’ in the ground. Project should come in under budget, and within time estimate.
The Board thanks Alinea Coy and Kelly Curtis for offering their services on a consultant basis through the office transition. Ralph Goble offered to be available as a consultant if needed.
250’ heat tape replaced 7th filing, 4th and 7th filings 865’ deep bury completed to date.
The tanks in the 12th filing are in negotiations for warranty repairs, after sandblasting and recoating should fulfill life expectancy.
Roger Shea presents the 12th filing fence is completed. Negotiations in place to make Larimer County liable for Eiger Rd. The Fire Barn is scheduled for remodel into a Community Building.
He cited the major problematic areas of most complaints within G.V.M.:
Barking dogs; neighbor relations are the most effective, other methods; the office will remit a letter with Rules and Regulations (not historically effective) or call animal control, effective as they can levy fines.
Speed control: residents, guest, and contractors all abuse the 25 M.P.H. speed limit, G.V.M. cannot cite, the sheriff can come on property only when called for incident. No solution in sight.
Feeding the deer is against the law, $200.00 fine can be levied, call Larimer County Game Warden for enforcement.
Wasting Disease is prevalent among the resident herd in G.V.M., no cure in sight, and no prognosis on %, increase or decrease of the illness.
Mr. Shea thanked all Board members past and present, all committees for their efforts, and staff and volunteers for a great working relationship the past 4 years.
The results of the Glacier View Meadows Annual election for vacant terms 2000-2001 are as follows:
Water and Sewer Association
Ballots Cast-153
Spoiled Ballots-1
Voided Ballots-9
Keith Weeks-100 Votes
Jerry Eubanks-95 Votes
Alinea Coy-71 Votes
Road and Recreation Association
Ballots Cast-175
Spoiled Ballots-1
Voided Ballots-9
Merle Niehaus-98 Votes
Peggy Bahus-61 Votes
No Old Business discussed, no New Business discussed.
Mark Ahart motion to adjourn, Merle Niehaus second. Agreed.